Logistics - It Assistant - German Red Cross

Job purpose The Logistic-IT is supporting the Senior Admin & Logistic officer for the overall logistics and IT management of the GRC Regional Office in Beirut to ensure an optimal performance.   Job duties and responsibilities Logistics Fleet Management_ Ensuring that GRC vehicles are in good conditions, be responsible for the management of the fleet and following up closely with IFRC to make sure that regulations are put in place and liaising with the responsible of IFRC about repairs and improvements. In coordination with the administration team prepare the monthly report of private use of cars. Inventory_ In close coordination with the Senior Admin & Logistics Officer, keep and monitor the Inventory for the whole GRC MENA region, updating it on regular basis. Local procurements_ In collaboration with the logistic team in the office, look for suppliers, request quotation, produce CBA accordingly to the GRC rules. Follow full process, approval, delivery and payment of the procurements. If requested support to Lebanese Red Cross logistic team. Regional Procurements_ Upholder the logistic team checking the local CBA produced from our teams in the whole MENA Region, providing assistance on procedures and best practice. Follow the signature process. International procurements_ Support the Senior Admin & Logistics Officer to follow-up international procurement processes. Including the transport of relief goods to the respective countries together with the respective HNS in coordination with the program delegates and the respective teams in HQ. Meeting organization_ Supporting the planning and organization of meetings and workshops, whenever logistical support is requested. IT IMS (Information Management System) _ In coordination with the log admin team, ensure the update of the filling documents in IMS, and ensures that the proper physically filing systems are in place. Providing assistance with the IMS for the whole MENA staff. IT_ Provide daily IT support for Regional GRC MENA Office, printer and scan installation, internet connection and in case if needed contact suppliers to improve the services. Support all remote offices.  In coordination with GRC logistic team in RO setting up new email-addresses for all MENA staff. Assistance with (mobile) telephones and office equipment. General Producing regular reports as required. Any other tasks assigned by the line manager as required.   Duties applicable to all staff 1. Actively work towards the achievement of the Federation Secretariat’s goals 2. Abide by and work in accordance with the Red Cross and Red Crescent principles 3. Perform any other work related duties and responsibilities that may be assigned by the line manager Position Requirements Education-Qualification Required Preferred University Degree in Business Administration or Logistics relevant major X   Experience Required  Preferred Professional experience in administration or logistics X   Experience in dealing with suppliers and procurement X   Full driving license and willingness to drive independently X   Experience in RC/RC movement   x Experience in humanitarian operation   x Knowledge and Skills Required  Preferred Strong communication skills x   Organization and planning skills x   Teamwork x   Ability to work under pressure x   Commitment to the International Red Cross & Red Crescent Movement x   Flexibility x   Pro-active and highly organized x   Languages Required  Preferred Languages: English  and Arabic X   Languages: French   X