Regional Finance Senior Officer - Danish Red Cross

Job purpose The Regional Finance Officer position in Danish Red Cross (DRC) forms part of the MENA Regional Office. The Finance Officer supports the National Societies covered by the DRC Regional Office in ensuring effective and timely financial management in general and of DRC supported programmes in particular. The Finance Officer also assists the HoR in ensuring effective and timely financial management of the Regional Office expenses with regards to budgeting, reporting and liabilities.  Job duties and responsibilities Regional Office/Program Financial Management Ensure monthly reporting of Regional Office Accounts Plan and organise annual audits of Regional Office Accounts With HOR prepare and maintain allocation key for shared costs Booking of all entries into the DRC accounting system  Manage cash flow to Regional Office Prepare and / or provide input to financial overviews to Head of Region (HoR) Ensure high standard of financial reports from Regional Office Ensure correct posting of transactions booked on Regional office account and programmes Prepare Regional office budget Follow up Regional Office budget and time registration Follow up grants allocated to the region Co-ordinate with DRC Controller re. creation of Grants and projects in AX09, prorate or itemized Prepare and periodically update grant income and expenditure budget for the overall programmes in the region Co-ordinate with DRC Controller re. Preparing consolidated audit of Programmes and final reporting to donors and partners.  Support to HoR/DRC Delegates Ensure transfer and accounting of Delegates working advances Advice on and support the preparation of appropriate and timely financial reporting as well as the auditing of the DRC supported programmes in accordance with agreed contracts with partners Assist Delegates and other staff on financial issues Advise HoR on all matters related to programme and Regional Office finances and constantly maintain an overview of the regional finance situation  National Society Coordinate and assist country offices/National Societies in preparing annual programme budgets and financial reports to the back donors e.g. Europe Aid, Echo, Danida etc. and ensure that the donor specific guidelines are adhered to Control and monitoring of programme budgets and expenditures and ensure compliance with donor and DRC requirements Ensure consolidated Financial Program Reports to DRC Support development of (and adjustments to) contracts and agreements, activity plans and financial reports and budgets Undertake quality control of cash requests and quarterly financial statements submitted by partners through the responsible delegates and other staff Process the payment of cash requests from National Societies in the DRC payment system Coordinate in collaboration with the National Society partners yearly financial and performance audits for programmes in the region, including tender process for local auditors, instruct these and ensure that guidelines are followed Administrative Responsibilities Ensure that Regional Office and Delegate’s administrative procedures and policies are in line with Danish Red Cross’ policies and procedures Maintain administrative procedures in the Regional Office, including financial filing system Ensure that support is provided to DRC Delegates and other staff/visitors on administrative issues, including visas and residence permit, ticket and accommodation etc. Responsible for procurement of office consumables for Regional Office Responsible for safety and maintenance of office equipment, vehicles etc. and maintain a fixed assets inventory list for the Regional Office Responsible for IT management Stay informed of Government rules and regulations relating to financial management and administration in country Stay informed of newest DRC guidelines on financial matters, PPM, procurement and delegates Prepare and arrange for DRC Regional meetings  General Support Ensure implementation at the Regional Office of financial administration procedures Support to Delegates on financial administration procedures Contribute to efficient communication and coordination between DRC Head Quarters, the Regional Office, Delegates and National Societies on financial matters Advice partners on their financial and administrative systems and procedures Support finance development of National Society partners in the region Regular monitoring visits to programme countries, including visits to partners Financial Departments Data processing into AX09 for the reports received from DRC country office/national societies and reporting Registration of regional and local grants and Issuance of cash pledges to IFRC and ICRC Additionally The Regional Finance Officer will participate in relevant internal meetings, development forums, workshops, courses etc. on the request of the HoR The Regional Finance Officer will visit National Societies covered by the Regional Office     Duties applicable to all staff 1. Actively work towards the achievement of the Federation Secretariat’s goals 2. Abide by and work in accordance with the Red Cross and Red Crescent principles 3. Perform any other work related duties and responsibilities that may be assigned by the line manager    Position Requirements Education   Required Preferred University Degree in Financial Management, Accounting, Business Administration, Commerce, or any other relevant fields X   Master Degree or MBA   X Experience Required  Preferred Five years plus experience in audits, financial management and reporting, budgeting and accounting X   Experience in working for a humanitarian organisation, e.g. the Red Cross and Red Crescent Movement   X Experience  With donors agencies i.e. UN , Echo , Europe Aid etc. X   Experience in writing Narrative and Financial reports X   Knowledge and Skills Required  Preferred Technical knowledge and experience in developing, monitoring and supervision of activity plans, budgets and financial management X   Strong computer skills (Microsoft Office Package) and user knowledge of financial accounting systems X   Establishment and enforcement of sound internal controls X   Good knowledge of donor requirements an advantage X   Languages Required  Preferred Fluency in English with good spoken and written command X   Fluency in Arabic with good spoken and written command X   Competencies (to be filled in by HR)     Able to work in a team Flexible and adaptable to changing working conditions High degree of integrity and discretion in personal conduct Self-motivated, with good judgement and initiative Able to prioritise tasks and meet deadlines Conversant and willing to work in volatile environments Willing to have up to 25% travelling days per year