Compliance Officer

  Background/International Medical Corps (IMC) Summary:   International Medical Corps is a global, humanitarian, nonprofits organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance. Job Overview/Summary: The compliance officer will work together with compliance  manager and  compliance coordinator in conducting a planned compliance review, provide an independent review  on the control areas of the organization and will confirm during a follow up testing  whether the prior year compliance , internal and/or/eternal audit, donor recommendations are fully implemented by the respective  departments , provide technical support to functions/department in the CO and Field office management and staff in order to ensure an efficient internal control system are emplaced within the country office.   The Compliance officer will provide support to the Compliance manager in order to assist IMC Lebanon program to effectively oversee the operations of country program in order make sure the Country program is in compliance with IMC policies and procedures, Local laws and donor regulations. She/he will be based in Sana’a and field offices as required, will assist the Compliance Manager in overseeing the day-to-day operations of the country program.   Key Working Relationships:   Position reports to: Compliance Manager Position directly supervises: none   Other Internal contacts: (NA) Job specific roles and responsibilities A.     Compliance execution and follow up a.      General responsibilities Perform compliance review planning procedures and conduct a planned compliance review based on the required organizational compliance templates and procedures. Conduct periodic review on CO, field offices and implementing partner financial data and documents, operation and program delivery to assure accuracy, completeness and compliance with policies, and procedures and applicable government regulations, donor requirement and others Evaluate adequacy and consistency of internal control system during a compliance review appointment or engagement. Provide analysis and identify risk prone financial, procurement and operational and other areas to properly address during the review to set priority b.      Program Monitoring and Compliance: The Compliance officer will work closely with the compliance manager and program staff in order to establish programmatic checks which can be put in place (for example: responsibilities in reviewing and approving sub award reports prior to payments are issued, oversight of remote monitoring, etc.). Conduct regular field visits to program sites in order to identify any areas of weaknesses, develop practicable accurate and timely reports with practicable recommendation. Cross checking the project work plan objectives and KPIs v/s budget and M&E report c.       Sub award Management: Ensure and support CO and implementing partners to develop policies and procedure that enable them to comply with IMC and donor’s administrative requirements, during compliance review appointment or engagement Comply with and enforce IMC’s sub award Manual, including required procedures and documentation Regular visits and monitoring of sub recipient’s activities by visiting to their offices, activities and records. Provide regular support to program and finance staff in the oversight of sub recipient activities Provide in-person and remote capacity building and/or training to partners in financial management, procurement and supply chain, reporting and compliance. Keep track of payments made to the sub grantee as well as their reporting deadlines d.      Procurement Providing the final review of procurement transactions, >1000 USD an established threshold, to ensure adequate supporting documentation, compliance with IMC’s Procurement Manual and donor regulations; Conduct a complete review of supply chain management on commodity management, distribution and monitoring apart from the financial, operational and performance review required above and submit draft  review report Compliance  manager Conduct and document the IMC Offer Verification Process by physically visiting the vendor’s business locations. Review annual procurement plan, Check Pre qualified vendor database and basis of selection criteria, Vendor catalogue for suppliers >1000USD, Review the existing various types of vendor contracts By using the standard procurement checklist review the efficiency and effectiveness of procurement tracker Warehouse Spot Check at the end of the month (use the Assurance Quality Level table) e.      Finance Review of safeguards and controls to prevent security and safety of assets, Review of compliance with donor reporting to ensure accuracy and timely submission, Review of monthly financial package/reports before submission to donors and split, Review the adequacy & fair cost allocation (Cost Allocation Methodology) and Master Budget (pipeline review) and FR timely submission Review IMC Lebanon aging analysis for APAR advances and accruals Test proper calculation of monthly payroll preparation f.        Human resources The compliance officer with the help of compliance manager reviews the payroll month preparation and transfer process every month. Test Annual recruitment plan, review the completeness of personal files and HR management system from recruiting to exit (, advertising, screening, choosing, Induction & orientation process and exit process) and review selection process of consultancy done by HR. Make sure that all incentive workers/volunteers go through HR process & documents recruitment process Review that there is a grading scale in place and look at how it was developed and benchmarked against who and how many etc...and review Performance Appraisal process B.      Building Capacity: Develop capacity of IMC and implementing partners around support functions, program and operation during compliance review appointment or engagement and advises Work with Compliance Manager to improve understanding of risk management and operational compliance of IMC staff and implementing partners Provide training to IMC staff and implementing partners on different required topics whenever required and assigned by the supervisor Respond to queries from field offices and country office which are mainly on your level only and discuss critical issues with the compliance manager and coordinator. C.      Others With the help and guidance of compliance manager take part in investigations as and when required, prepare investigation reports with recommendations. Either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK , US ,or equivalent in other countries). Any other tasks assigned by the compliance manager Job requirements: 3-5 YEARS OF EXPERIENCE REQUIRED Audit, Risk and/or Compliance Experience (preferably with INGOs) Solid Experience with INGOs (different number of years depending on seniority) Certified CIA or CPA or CRM (for the manager and coordinator position) Strong knowledge of donor regulations (preferably USAID, DFID, ECHO, etc.) Strong Team Management and Leadership Skills (for the manager and coordinator) Strong time Mgt and organizational skills (for all) Solid experience with Excel, Word and Power Point Strong familiarity with the different types of instruments (Grants, Contracts, sub-awards, etc.) A generalist with strong familiarity with various business controls (HR, Finance, Procurement, Logs, I.T, Program) Language Skills: English and a second foreign language (Arabic preferred and/or French for French speaking countries) with solid communication and writing skills.