Contract Officer - Emergency Response

Background:

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps: provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of Sudden Onset Disaster and/or outbreak in the affected nation: adopts a human rights-based approach to their response; ensures they are accessible to all sections of the population affected by the SOD and/or outbreak particularly the vulnerable; and treats patients in a medically ethical manner consistent with the World Medical Association Medical Ethics Manual.

International Medical Corps is accountable to: patients and communities; host government, Ministry of Health; our organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the cluster and the humanitarian community.

Job Purpose:

This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations by Beirut Blast.

The contract Officer leads in the preparation of contracts and contract amendments for PHCCs and community centers supported by IMC, as well as any other external partnerships or procurement of services. Officer also leads in the preparation of employment contracts and any other HR-related agreements.

Main Responsibilities:

• Prepare all contracts and amendments for all IMC contracts with second parties including but not limited to Primary Health Care Centers, community Centers, vendors, staff and consultants based on the internal rules and regulations.
• Coordinate actions with internal and external procurement and legal teams if needed.
• Regularly track and report status of all contract processes to the direct supervisor and program departments, as applicable.
• Internal follow up with HR and Compliance in regard to the status of submitted contracts and communicate updates to program teams
• Submit contracts to Headquarters for approvals and follow up as needed.
• Serve as a liaison between internal and external parties during contract development and negotiation stages.
• Negotiate terms, conditions, and ensure they are accurately executed and satisfied and as per IMC contract guidelines and protocols.
• In the case of health facilities, ensure that these terms are properly negotiated by the Health Field Teams and be available to support as needed. 
• Resolve any existing contract conflicts, in collaboration with legal counsel as needed, through follow up with Area Managers or Central Management Follow up.
• Scan, file and archive all original documents as needed.

Competency :

• Attention to detail and the ability to spot errors and inconsistencies.
• Excellent reading and language comprehension (English and Arabic).
• Ability to work with a team at all levels of an organization.
• Demonstrated ability to negotiate and execute contracts Exceptional communication skills (oral and written, English and Arabic)
• Excellent skills in Office Tools

• Great communication skills
• Great data organization skills

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle
• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working