Gbv Program Support Officer

Tasks & Responsibilities: The GBV Program Support Officer works closely on all tasks and responsibilities with the GBV Coordinator and the GBV Senior Program Officer. This position is office based with planned regular visits to the field. The responsibility is to provide administrative support to the program and to ensure that department operations are maintained in an effective, up to date and accurate manner. Support the central program assistant to address the needs of case management teams on the field in different locations and follow up on all related issues; Ensure that activities are implemented in line with the program’s budget(s) ; Keep track of all expenses related to every budget and prepare forecast of budgets for the entire duration of the program; Prepare monthly budget projections that will be reviewed and approved by the GBV Coordinator; Prepare monthly payments (consultants, centers, procurement) in accordance with IMC internal procedures. Coordinate with logistics and the central Program Assistant on budget spending at field levels and that GBV Officers are aware of the spending progress, keeping track and records of such meetings and communication; Follow up with logistics on delivery timing of program material and keep updated inventory of the material; Coordinate with logistics and warehouse management on distribution of program material to the field (locations, quantities, means of transportation and coordination with officers) ; Keep track of the contracts (consultants, centers, procurement) and plan the renewal/termination ahead of time, ensuring the provision of relevant documentation in accordance with IMC internal procedures. Ensure that relevant M&E sheets are prepared for trainings, awareness raising sessions, activities and so on; Maintain an efficient office filing management system related to monitoring, evaluation and reporting on MH activities as well as programs; Assist with financial monitoring and HR duties where required by the MH dept. Other tasks as required by the GBV Coordinator; Supervision: Supervises and supports the central Program Assistant. Reporting: Reports directly to the GBV Coordinator Provide timely updates as required and documents all operations as needed; Qualifications: Bachelor's degree in Business, Administration, BA or any other related discipline; Experience working in and an understanding of the nonprofit sector and/or an association setting preferred; Excellent interpersonal, written, and oral communications skills; Good understanding of the project cycle and team work; Demonstrated ability to work in a multicultural environment, prioritize tasks, meet deadlines, and ensure high quality work; Agility and flexibility in working in a fast-paced environment; Computer literacy with demonstrated experience in utilization of databases, Microsoft Office, Excel and PowerPoint in particular. Experience required: A minimum of one year administrative/management or NGO experience is required. Languages Arabic: Excellent - English: Excellent - French: A Plus   “Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.” Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.