Health Program Assistant - South

• Summary and Background:

  The Program Assistant (PA) will follow up on all administrative, financial and clerical services for program implementation. The PA will also ensure proper documents are collected and payments are in place.

  Place in the Organization

  The incumbent of this post is responsible to the Area Manager in the assigned Area.

  Functions and responsibilities

• Provide administrative and financial support to ensure that department operations are maintained in an effective, up to date and accurate manner
• Collect and review all backup documents from the supported clinics in coordination with the health officers
• Prepare all check requests and payments according to the documents received
• Prepare PHCC monthly cost estimations to be submitted to the finance department ahead of each month
• Follow up on all payment requests in accordance with available budget lines
• Coordinate with field staff to collect clinic documents for contracts preparation
• Liaise with HR department and PHC billing department to prepare Service agreement contracts and PHC contracts
• Close coordination with finance department to ensure all contracts and payment requirements on track
• Follow up on all administrative issues in the respective office
• Coordinate with logistics department on supply chain purchases
• Assist program team in preparation of trainings
• Conduct field visits to follow up on payments as needed
• Perform regular scanning, copying and filing of backup and office documents.
• Support field team as needed
• Data entry of medical information
• Perform other tasks as requested by line manager

Experience

Experience with NGOs or INGOs is a plus.

Language

Good command of written and spoken Arabic and working knowledge of English

“Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.”

Minimum Qualifications

Academic and professional

A degree related to health: Nurses, Lab technician, Public Health, or any relevant field of study, or equivalent experience Proficient in Microsoft programs especially Excel, Word and Power Point English and Arabic typing skills.