Health Program Officer - Central

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Health Program Officer works closely on all tasks and responsibilities with the Health Deputy Coordinator and Program Assistants. This position is office based with planned occasional field visits within Beirut. The responsibility is to provide administrative support to the program and to ensure that department operations are maintained in an effective, up to date and accurate manner.

Financial Responsibilities:

1. Work with program assistants to develop/maintain tools needed by the Deputy Health Coordinator and the Health Coordinator to track program finances by:
   • Consolidating program expenses through:
     • Maintaining the central payment sheet
     • Providing expense summaries covering each area as per budget line for all active grants
   • Consolidate program expense estimations and projections
   • Follow up with Disability officers
     • Monthly cover sheets
     • Work orders and GIOs concerning NFIs and Assistive devices
   • Maintain a compiled Diagnostics tracking sheet for all 5 areas
     • Uploaded on Office 365 on monthly basis

2. Follow up with the Finance department to avoid any delays in payments to vendors and to resolve any issues if it were to occur

Administrative Responsibilities:

1. Follow up with the central focal points of local NGOs with regard to documentation needed for program implementation (invoices, legal papers…)
2. Develop and maintain a physical filing system to ensure all relevant vendor contracts are stored according to grant and area
3. Consolidate needs assessments done at field offices in order to prepare unified procurement requests (PRs) with regard to materials needed for program implementation
4. Prepare Goods issue orders (GIOs) to ensure accurate and timely distribution of procured items
5. Maintain and develop GIO trackers for medication and supplies to be used by area pharmacists to monitor/control the donation process
6. Coordinate with logistics and warehouse management on distribution of program material to the fields
7. Focal point for capacity building trainings conducted at support clinics: responsible of preparing PRs for consultants and venue. Needs to coordinate with HR/finance/consultants to collect and process all necessary documents/IMC forms needed to ensure timely payment of the consultants.
8. Other tasks as required by the Health Deputy Coordinator

Reporting:

• Reports directly on all tasks and responsibilities to the Deputy Health Coordinator
• Providing timely updates as required

Qualifications:

• Bachelor's degree in business administration or any other related discipline
• Experience working in and an understanding of the nonprofit sector
• Excellent interpersonal, written, and oral communications skills
• Good understanding of the project cycle and team work
• Demonstrated ability to work in a multicultural environment, prioritizes tasks, meet deadlines, and ensure high quality work
• Emotional maturity and agility in working in a fast-paced environment with multitasking abilities
• Advanced Microsoft Office skills especially with regard to Excel and Word