Information And Reporting Officer

The Information and Reporting Officer is the focal point for donor reporting and other communication tools used for both internal and external dissemination of information. S/he is also responsible to follow up on all health information system matters and will serve as the focal point for all field concerns related to the HIS system with the clinics. In addition he/she is responsible in assisting the M&E Officers with data gathering, data collection, and other daily tasks to facilitate reporting. He/she will be in regular contact with field staff to ensure timely and needed data collection is in place, and will help standardize reporting templates and tools. The Information and Reporting Officer stays abreast of situational developments, obtaining information from both internal and external sources to contextualize the work of IMC Lebanon. Place in the Organization   The Information and Reporting Officer will report directly to the Monitoring and Evaluation Manager.  Furthermore, he/she will work closely with the Health and Mental Health/GBV M&E Officers and M&E Manager for the completion of tasks and timely reporting. Regular contact and follow up with the Deputy Country Director and staff in the field will be required.   Primary Responsibilities   With guidance from the Monitoring and Evaluation Manager, the incumbent provides expertise in data entry, data collection and generation of figures when needed. S/he will assist to meet the M & E requirements and  will oversee the triage and follow up of all field-generated concerns related to the HIS system. S/he will is responsible to train/follow-up on the implementation of new matters and entries into the HIS.   Essential Job Duties:     Reporting and M&E Support Tasks       Lead the development and standardization of reporting tools and data templates       Responsible for management of data entry, data collection related to health, mental health, and GBV activities at IMC main office under the supervision of the M&E Manager     Write high quality weekly, monthly, quarterly, and final internal and external reports after collecting and analyzing relevant information from M&E Officers, program teams and supported facilities (as needed)        Maintain a donor reporting schedule     Develop communication tools (for internal and external use), including maps, case studies, and infographics, to present information relating to programs and context      Responsible for the extraction of the required monthly data for all health facilities from the HIS report, as well as follow-up on any discrepancies or missing data.       Responsible for the monthly data entry of IMC’s input into Activity Info.       Responsible for regularly updating IMC’s program updates and contingency stock information into Activity Info.        Coordinate with staff to produce material useful in external communication on activities   Classify, collate and store program information documents such as donor reports, proposals, photos and videos for easy access and retrieval from the online Sharefile    Responsible for checking, scoring and data entering of pre/post tests of MHPSS and SGBV activities. HIS Support & Focal Point      Work closely with the Health Coordinator and IT consultant to stay abreast of all planned updates and changes to the HIS.       Work closely with the M&E officer-Health and M&E Manager to update IMC’s HIS monthly report received from the IT consultant, as needed to comply with program requirements.        Maintain knowledge of the HIS updates        Attend HIS trainings and train field and clinic staff        Follow up on HIS support matters at IMC partner clinics:      Support Health Officers to trouble-shoot issues related to HIS      Track, share and ensure knowledge of  any HIS updates with health officers and IMC partner clinics      Serve as the focal point between IMC Partner Clinics and the HIS consultant, working to triage requests, tracking problems in and excel spreadsheet, and ensuring following and resolution of all requests.       Conduct support visits at IMC partner clinics as needed  Other       Conduct visits to IMC field sites when required      Support the M&E team in conducting surveys, assessments and other monitoring activities as required, including but not limited to data entry, field visits and others.       Any other duties requested by line managers.        Adhere to all of IMC’s policies and procedures, including Code of Conduct and SOPs.