Officer, MHPSS Program SP

JOB SUMMARY:  Work closely with the senior officers on tasks such as monthly budget updates and all year grant projections. This position is office based with planned regular visits to the field. The responsibility is to provide administrative, logistical, HR, and financial support to the program and to ensure that department operations are maintained in an effective, up to date and accurate manner.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

•    Ensure that all IMC and partner activities are implemented in line with the program’s budget work plan and indicators; 
•    Prepare monthly budget projections that will be reviewed by the Senior Program Support Officer and approved by the MHPSS Program Coordinator; 
•    Keep track of all budget spending and prepare forecast of budgets for the entire duration of the project; 
•    Follow up and coordinate with program implementing partners on logistics, HR, and finance related matters and provide updates to MHPSS team accordingly; 
•    Update project procurement plan in coordination with Senior Program Support Officer and MHPSS Program Coordinator 
•    Coordinate with MHPSS Program Assistant and MHPSS Managers to address the needs of case management teams on the fields and follow up on all related issues; 
•    Coordinate with Senior Program Support Officer on distribution of program material to the fields, specify locations of distribution, quantities to be delivered, means of transportation and coordination with MHPSS managers; 
•    Follow up with logistics on delivery timing of program material and keep updated inventory of MHPSS material;  
•    Offer logistical support during training /coaching events including venue booking, arrangements, and handout/material preparation; 
•    Prepare procurement requests (PRs) and Ensure PRs are signed by the relevant Program staff member for initiation and made in timely manner; 
•    Ensure that all relevant M&E/admin sheets are prepared for trainings, awareness raising sessions, activities and so on; 
•    Prepare required service agreement documents and contracts to sign with centers and/or consultants 
•    Maintain an efficient office filing management system related to monitoring, evaluation and reporting on MHPSS activities as well as programs; 
•    Assist to complete HR requirements related to recruitment of MHPSS staff/consultants and preparing monthly payments 
•    Compiling results analysis and other statistical tasks if required for reporting or MHPSS studies

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

•    Typically, a Bachelor's degree in business administration or any other related discipline. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 3+ years of relevant administrative experience. NGO experience is a plus.
•    Excellent interpersonal, written, and oral communications skills; 
•    Good understanding of the project cycle and team work; 
•    Demonstrated ability to work in a multicultural environment, prioritize tasks, meet deadlines, and ensure high quality work; 
•    Emotional maturity and agility in working in a fast-paced environment; 
•    Computer literacy with demonstrated experience in utilization of databases, Microsoft Office, Excel and PowerPoint in particular. 
•    Fluent in English and relevant local languages.  

Additional Technical or Language Requirements

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorship

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.