Officer, MHPSS Program Support

Background: The International Medical Corps Mental Health Department provides Mental Health and Psychosocial support (MHPSS) consultations through its case management teams located in Bekaa, South, North, Beirut and Mount Lebanon. International Medical Corps also aims to advocate for mental health, by promoting community based interventions such as early childhood development programs and youth empowerment programs in addition to provision of awareness sessions on several mental health topics. Moreover, International Medical Corps coordinates with the National Mental Health Program within the ministry of public health to design MHPSS programs and conduct trainings.

Job Purpose: Work closely with the Senior Mental Health Program Support Officer on tasks such as monthly budget updates and all year grant projections. This position is office based with planned regular visits to the field. The responsibility is to provide administrative, logistical, HR, and financial support to the program and to ensure that department operations are maintained in an effective, up to date and accurate manner.

Main Responsibilities:

• Ensure that all IMC and partner activities are implemented in line with the program’s budget work plan and indicators;
• Prepare monthly budget projections that will be reviewed by the Senior Program Support Officer and approved by the MHPSS Program Coordinator;
• Keep track of all budget spending and prepare forecast of budgets for the entire duration of the project;
• Follow up and coordinate with program implementing partners on logistics, HR, and finance related matters and provide updates to MHPSS team accordingly;
• Update project procurement plan in coordination with Senior Program Support Officer and MHPSS Program Coordinator
• Coordinate with MHPSS Program Assistant and MHPSS
• Managers to address the needs of case management teams on the fields and follow up on all related issues;
• Coordinate with Senior Program Support Officer on distribution of program material to the fields, specify locations of distribution, quantities to be delivered, means of transportation and coordination with MHPSS managers;
• Follow up with logistics on delivery timing of program material and keep updated inventory of MHPSS material;
• Offer logistical support during training /coaching events including venue booking, arrangements, and handout/material preparation;
• Prepare procurement requests (PRs) and Ensure PRs are signed by the relevant Program staff member for initiation and made in timely manner;
• Ensure that all relevant M&E/admin sheets are prepared for trainings, awareness raising sessions, activities and so on;
• Prepare required service agreement documents and contracts to sign with centers and/or consultants
• Maintain an efficient office filing management system related to monitoring, evaluation and reporting on MHPSS activities as well as programs;
• Assist to complete HR requirements related to recruitment of MHPSS staff/consultants and preparing monthly payments
• Compiling results analysis and other statistical tasks if required for reporting or MHPSS studies
• Other tasks as required by the mental health and psychosocial support senior management team

Essential Qualifications: Bachelor's degree in business administration or any other related discipline; 

Essential Experience: A minimum of one year administrative experience is required

Desirable Experience:

• Experience working in and an understanding of the nonprofit sector and/or an association setting preferred;
• A minimum of one year administrative NGO experience is desirable.

Essential Competency: 

• Excellent interpersonal, written, and oral communications skills;
• Good understanding of the project cycle and team work;
• Demonstrated ability to work in a multicultural environment, prioritize tasks, meet deadlines, and ensure high quality work;
• Emotional maturity and agility in working in a fast-paced environment;
• Computer literacy with demonstrated experience in utilization of databases, Microsoft Office, Excel and PowerPoint in particular.
• Fluent n English and Arabic.