Senior Assistant, Medical Commodities

JOB SUMMARY:  Provide support to the Medical Commodities team in distribution and tracking of medical commodities required by supported health facilities.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

•    Prepare shipment documents and follow through to collect signatures and finalize record keeping
•    Work in coordination with the Warehouse teams and logistics in all sites to facilitate accuracy of documentation and tracking of timely deliveries to health facilities
•    Work with field medical officers and health facility directors in supported health facilities to get feedbacks, requests and delivery confirmations for all pharmaceuticals and other medical commodities as required 
•    Prepare procurement Request (PRs) for medication, supplies, and equipment
•    Track all effective, pending and projected payments related to procurements.
•    Work with the pharmacy manager on maintaining an updated procurement plan and follow up on all pending procurement requisitions.
•    Support the pharmacy manager in the review and analysis of all pharmacy related activities and indicators on a monthly basis
•    Develop and update all costing tools used by Pharmacy officers.
•    Prepare and submit quantitative and qualitative reports to IMC partners and stakeholders like the Ministry of Public Health, WHO and others.
•    Report to the pharmacy manager officer all effective, pending and projected payments related to medical procurements and alert for any foreseen underspent and/or overspent.
•    Attend Medication distributions at central Warehouse and count and cross check quantities. 
•    Adhere to IMC code of conduct and internationally accepted humanitarian principles

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. 

JOB REQUIREMENTS *

MINIMUM QUALIFICATIONS

•    Typically, a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 2+ year of experience working with pharmaceuticals and other medical commodities
•    Must have experience with ordering and tracking medical procurements
•    Must have experience with warehousing and assembling medical and surgical kits 
•    Must be fluent in written and spoken English
•    Must be skilled in Microsoft Office specially MS Excel and Word
•    Must have excellent organizational skills and ability to handle multiple tasks in a dynamic environment 
•    Must have the ability to work effectively with various personalities and cultures. 

ADDITIONAL TECHNICAL OR LANGUAGE REQUIREMENTS

Please note, for Lebanon-based roles, we are only able to accept applications from candidates who are eligible to work in Lebanon. Since the position is a national role, we are unable to progress applications that would require sponsorship

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.