Administrative Assistant ( Damascus -Syria)

Job Summary:

The Administrative Assistant will provide comprehensive support to the operations of the Daraya and Al Rastan offices. The role includes administrative, logistical, and coordination responsibilities to ensure the smooth functioning of office activities and project implementation.

Key Responsibilities:

Support the administration and day-to-day operations of the Daraya and Al Rastan offices.

Assist in establishing and maintaining organized project documentation and filing systems (both physical and digital).

Support the preparation and coordination of meetings, presentations, workshops, and other events, including all necessary logistical arrangements.

Manage and maintain project telecommunication services, including responding to phone calls, emails, and other communication channels.

Draft and prepare minutes of meetings and support the coordination of administrative tasks.

Respond to inquiries in person, by phone, or via email, and direct them to the appropriate department or person.

Handle highly confidential tasks and information with discretion.

Coordinate and support field visit arrangements and logistics for project teams.

Monitor and maintain office supply inventories, ensuring timely replenishment of stock.

Assist in the purchase of office supplies in compliance with internal procedures.

Support the procurement process by assisting with documentation and coordination.

Reporting Line:

The Administrative Assistant reports directly to the Operations Officer and works closely with other departments to ensure operational efficiency.