Field Security Assistant - G5

​​The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Mission operational support to enable effective implementation and delivery of IOM programs and activities while managing security risks at acceptable levels. 

​Under the direct supervision1 of the Field Security Officer (FSO) in Beirut, Lebanon, or the Head of Office (HoO) where there is no presence of a Field Security Officer in the Duty Station, and the administrative supervision2 of the Head of Office (HoO) the  Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the Field Security Officer with all aspects of security related aspects of field operations in the Country Office.

Resposibilities and Accountabilities:

1. ​​Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Lebanon.  
2. ​Assist the Field Security Officer in collecting, updating, and communicating information regarding the security situation in Lebanon. 
3. Support the Field Security Officer in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).  
4. ​In coordination with Field Security Officer, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.  
5. ​Provides support in conducting security surveys of offices in IOM Lebanon.   
6. ​Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel. 
7. ​Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.  
8. Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in Lebanon. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports. 
9. Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings as required.  
10. Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
11. ​Assist in conducting physical security assessments for IOM facilities, including offices, residences, and field locations. Identify basic vulnerabilities in physical security and report findings to the Field Security Officer. 
12. Participate in field missions as required, offering hands-on support and guidance to ensure compliance with IOM security standards. 
13. Perform such other duties as may be assigned by the FSO

Education, Experience and/or skills required:

Education:

• ​​University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience; 

• Completed High School degree from an accredited academic institution, with five years of relevant professional experience. ​ 

Experience: 

• ​​Relevant professional experience in the humanitarian, public, private or corporate sector is desirable;  
• ​Experience in providing security coordination and administrative support for an international organization is desirable; 
• ​Experience in the use of radio communications is desirable, and; 
• ​Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.​ 

Skills: 

• ​​Ability to collaborate with senior government security counterparts and r relevant stakeholders is an advantage; 
• ​Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;  
• ​Excellent oral and written skills. Listens actively and responds effectively.

Values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
• Courage: Demonstrates willingness to take a stand on issues of importance. 
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies – behavioural indicators:

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.