Health Program Assistant – full time

Under direct supervision of the technical Officer TB/HIV in Lebanon and the overall guidance of the Head of IOM Office in Lebanon and with a view to achieve the expected results to promote equitable access to vaccines for vulnerable population, the incumbent will have the following responsibilities:

1. Assist in coordinating and liaising with the procurement, finance, and human resources units on regular basis for all aspects of the program activities, including preparation of procurement plans, purchase requisitions, vendors’ invoices, vendor creation procedures, and staff contracts, among others.
2.  Assist in the implementation and monitoring of the project activities in Lebanon, including, collection of invoices, and maintaining and updating databases; undertake field travel to support administratively project implementation locations.
3. Assist in updating the development of expenditures in coordination with the RMO and Finance (IOM Mission).
4. Maintain payment record of all invoices received and payee statement records for all suppliers

5. Assist in preparing the monthly financial report based on the accounting application, with all necessary justifying documentation.

6. Ensure the appropriate filing of the electronic and hard copies of the financial documents and reports.
7. Assist in liaising with the field staff and liaise with staff in other IOM offices as required in relation to any aspect of the project, administrative and logistic and provide practical assistance to staff on TDY when needed.
8. Assist in coordinating and organizing appointments, meetings and travel arrangements in coordination with the procurement unit, staff security unit and other relevant IOM units.
9. Assist in the overall coordination of assigned project activities, such as public information campaigns, as required.
10. Perform such other duties as may be assigned.