Operations Assistant

  Under the overall supervision of the Chief of Mission, direct supervision of the Senior Operations Officer and in close coordination with the Senior Operations Assistant, the incumbent will perform the following functions Preparation and distribution of passenger manifests   Scheduling and coordination of transportation, with due consideration for the completion of required pre-departure activities, including information dissemination, counselling and orientation training   Assist in completing all pre-Departure work (i.e. manifests, Customs Forms, Ticketing,) according to projects’ and IOM guidelines;    Coordination with offices responsible for transit, reception and post-arrival assistance   Timely notification of internal and external partners concerning relevant bookings, routings, cancellations, etc.     Timely notification of internal and external partners concerning special passenger requirements, such as wheel chair, stretcher cases, etc.   Timely preparation and distribution of passenger documents and tickets   Ensure that travel packets, transportation letters and any other relevant documentation are included in each properly marked IOM plastic bag according to the ABN;   Maintain pro-flight files of all pre-departure information including all necessary supporting documents (i.e. photocopies of tickets, relevant travel requests, ABNs) to be coordinated with the post-departure unit;     Make bookings in Amadeus as required;   Perform other related duties as assigned