Operations Clerk - Tripoli Sub-Office

Under the overall supervision of the Head of Office and the direct supervision of the Senior Operations Officer and in close coordination with the Field Office Team Leader and all other relevant units, the Operations Department in Beirut, Migration Health Department (MHD) and Cultural Orientation (CO) the incumbent is responsible to: Contact refugees scheduled for medical screening in Beirut and organize transportation to and from Beirut in coordination with the medical and operations team in Beirut.   Contact refugees scheduled for cultural orientation (CO) and organize transportation to and from Beirut in coordination with the CO and operations team in Beirut.   Contact and inform refugees of their travel details and organize transportation to and from Beirut when applicable in coordination with the Operations team in Beirut, and handle related inquiries. Assist in assigning operations escorts for transportation to Beirut. Assist in providing meals for the refugees en route to Beirut.  Inform MHD, CO and or OPS in Beirut of any necessary information regarding refugees’ special needs or conditions, such as wheel chairs, add-on family members, etc.    Confirm departures to Beirut including final count and report any no shows, incidents, etc.  Prepare the necessary and related administrative documents and ensure timely submission.  Assist in collecting documents from refugees for the purpose of visa or exit permit applications, in coordination with Operations Beirut and ensure timely dispatch to Beirut.  Provide general support to the Field office.  Perform other duties as may be assigned.