Program Assistant- Cultural Orientation Department

Under the direct supervision of the Cultural Orientation Coordinator and the Operations Officer and the overall supervision of the Chief of Mission of IOM Beirut and in coordination with the HAP Ops staff , the incumbent will perform a full range of data processing and other support assignments .  The incumbent shall perform the following duties and responsibilities:     Responsible for preparing schedules of  individuals who will  be invited to attend CO classes, and the instructors who will conduct the CO classes; Responsible for preparing statistics for monthly, quarterly & annually reporting Obtain CO eligible list from various embassies in order to call refugees and invite them to the appropriate CO session; Coordinate with the CO Regional Coordinator and the CO trainers to identify appropriate training space and assign classroom; Make sure lunch and travel reimbursement is issued and delivered on time in coordination with IOM Beirut’s Finance department and the appropriate food vendor; Provide translation and interpretation services when needed; Update CO tracking sheets for reporting purposes as directed by the Cultural Orientation Coordinator; Assist in photocopying CO material as necessary; Assist in maintenance of hard copy attendance sheets, schedules, and program narrative and statistical reports; Perform other related duties as assigned.