Senior Health Program Assistant

Under direct supervision of the Technical Officer and the Program Manager TB/HIV/Malaria heading the GF Project Unit in Lebanon and the overall guidance of the Admin and Finance Officer GF MER PMU and with a view to achieve the expected results set out in the Middle East Response (MER) Grant Agreement with the Global Fund, the incumbent will have the following responsibilities:

1. Assist in coordinating and liaising with the procurement, finance, and human resources units on regular basis for all aspects of the program activities, including preparation of procurement plans, purchase requisitions, vendors’ invoices, vendor creation procedures, and staff contracts, among others.
2.  Assist in the implementation and monitoring of IOM’s TB/HIV project activities in Lebanon, including, collection of invoices, and maintaining and updating databases; undertake field travel to support project implementation locations.
3. Assist in updating the development of expenditures in co-ordination with the RMO and Finance (IOM Mission).
4. Maintain payment record of all invoices received and payee statement records for all suppliers
5. Assist in preparing the monthly financial report based on the accounting application, with all necessary justifying documentation.
6. Ensure the appropriate filing of the electronic and hard copies of the financial documents and reports.
7. Assist in preparing and submitting medication orders under the project as required as well as updating the stock database
8. Assist in verification of the quantification of TB medications after receiving it from NTP pharmacist.
9. Assist in liaising with the field coordinators and liaise with staff in other IOM offices as required in relation to any aspect of TB/HIV projects, administrative and logistic and provide practical assistance to staff on TDY when needed.
10. Follow up on administrative matters with MOPH/NTP staff, and hourly staff/consultants; assist in the orientation of new staff and consultants by providing them with necessary documents, materials, and practical advice.
11. Assist in coordinating and organizing appointments, meetings and travel arrangements in coordination with the procurement unit, staff security unit and other relevant IOM units.
12. Assist in the overall coordination of assigned project activities, such as public information campaigns, as required.
13. Perform such other duties as may be assigned.