Senior Project Assistant

Working under general direction of the Chief of Mission (COM) of IOM Lebanon and direct supervision of the Program Manager the incumbent will be responsible for assisting the Program Manager with implementation and monitoring immigration and border management (IBM) projects/activities, in particular, those to be carried out under the project “Multi-Sector Assistance to Populations in Lebanon Affected by the Syrian Crisis, including informal translation and interpretation services as needed.  Assist the Program Manager in  maintaining contacts with relevant authorities of Government of Lebanon (GoL) and other relevant authorities and agencies as necessary; Work under the direct supervision of the COM to maintain ongoing relationship with the government stakeholders and security agencies. Assist the Program Manager in fact-finding and data-analysis in the field of migration and border  management in Lebanon, as well as data related to the regional aspects of the flows of migrants in countries in the Region; Assist the Program Manager and the project team in the development of project work-plans Provide support to resource mobilization by analysing information on donors, preparation of donors’ profiles and their country strategy papers Support in gathering information on other donor-funded or UN agency projects that are potential partners for IBM Assist in updating the IBM Strategy for Lebanon as per the need. Closely follow the latest developments in migration trends in Lebanon and in the region as whole; brief the Program Manager on findings in this field; Assist Program Manager and other IOM officials in the organization of meetings and events, such as workshops, trainings, including arrangement for venue, logistics, transportation and documentation of events etc., as necessary; Prepare informal translations of Public Information (PI) from Arabic into English and vice-versa, as requested by the Program Manager and/or his designate; Provide interpretation Arab-English during meetings of the Program Manager and/or his designate and other IOM officials as necessary;  Assist in information sharing among other IOM staff members including the staff members in the field offices for the initiatives conducted under this project; Assist in project admin/ finance /logistics/operations matters and support other operations for the mission; Attend relevant meetings and working groups. Arrange external and internal meetings with government, non-government, academia, donors, NGOs, UN agencies and other potential partners and stakeholders, and maintain minutes of all project related meetings; Attend relevant meetings with project counterpart when requested;  Assist in monitoring that all programme activities and implementation methodologies are consistent with overall programme and IOM institutional standards and bring any deviation to the attention of the supervisor; Provide support to international consultants when needed; Assist the Program Manager in preparing progress, interim and final reports for CoM, Regional Office, IOM HQ, as necessary; Ensure all project related materials are properly documented and easily accessible; Maintain a filing system for IBM in Beirut Assist in budget revisions as and when required; Provide support to monitor budget expenditures as per approved budget; Perform such other related duties as maybe assigned by the PM and CoM.