Finance Program Coordinator

The Finance program coordinator performs the technical side of the finance functions. He/she assists the Finance Manager in preparing budgets, financial reporting, producing financial statements, monitoring budgets and expenditures, preparing monthly forecasts, and sub grants management to ensure that all finance operations are performed in accordance with the IOCC and donors’ policies and procedures relevant to the specific projects.

Responsibilities and Essential Functions

1. Develop financial management mechanisms and tools to ensure effective project reporting system. These include assigning to each budget line item the Budget Reference Number and Accounting Code in accurate manner;
2. Produce and communicate high quality monthly project/expense monitoring reports, as well as the forecasts for upcoming periods;
3. Import approved project budgets into financial system accurately and timely; and ensure that they are kept up to date when revised;
4. Apply the project reporting schedule for the programmatic and financial components;
5. Conduct regular meetings with program staff to review and bring any significant variances to the attention of the program management, under the supervision of the Finance Manager;
6. Support the Finance Manager in projects cash flow forecasting;
7. Review and verify financial transactions prior to posting to make sure that each transaction is within the project budgets and are coded with Budget Reference Numbers properly;
8. Review Subrecipient reports on monthly basis, and verify compliance of the reports with IOCC Subrecipient Policy and Procedures. Assure that all required forms, reports or registers are submitted timely and spending is within the subrecipient’s budget line items;
9. Participate in procurement process for the assigned projects to ensure purchases are in accordance with the budget line items and in compliance with donor requirements;
10. Maintain the Vendor Master Schedule for the program activity vendors;
11. Prepare all required GIK financial documentation, acquiring all needed approvals and recording the entries into financial system timely;
12. File documents (electronic or hard copy) in related project files pursuant to the Finance Manager’s guidelines;
13. Ensure continuous training/support of partner's financial staff
14. Participate in budgets preparation process; and budgets reviews and amendments
15. Prepare budgets checklist for review with each budget proposal submission
16. Support and assist in the preparation of Donor Reports and monthly Financial Statements as per the reporting schedule for HQ and the donors’ deadlines
17. Provide support and actively participate during the annual and project audits;
18. Understand cash flow by project and relationship to the financial statements;
19. Prepare the monthly cash requests for HQ and the donors for the assigned projects;
20. Understand the full integration of the finance department and how the various positions interact and work together;
21. Be acquainted with the tasks assumed by the Administrative / Finance Officer and be able to fill in when necessary;
22. Perform other duties as required or assigned by the Finance Manager.

Qualifications

1. Knowledge, Skills and Abilities (KSA):  Financial accounting procedures; reconciliation methodologies; budgeting/reporting and sub grants management. Computer literate with significant experience in excel, accounting package knowledge will be an advantage.
2. Competencies: Tenacity in observing sound and appropriate fiscal policies; stress tolerance during budget reviews and financial reporting.
3. Experience: A minimum experience of 5 years in the financial sector/institutions; experience in the areas of budgeting and financial reporting; an International NGO experience is a plus.

Working Conditions

Based in Beirut; potential travel as necessary throughout Lebanon