Accountant

MAJOR TASKS: Prepare and review for the projects all the daily financial transactions (Prepare payment orders, checks) ensuring all transactions are approved and budgeted for and supporting documentation is accurate and attached to the voucher. Act as the custodian of the projects’ petty cash fund, ensuring the fund is replenished regularly. Prepare the petty cash statement before replenishing and ensure petty cash summary is properly approved. Maintain a filing system for all the monthly vouchers and other financial documentation. Also maintain a filing system for all admin related documentation, such as contracts, quotations and purchase requests. Follow up on advances and other receivables and payables older than 30 days. Prepare the monthly reconciliation for the project bank account and follow up with the bank on any reconciliation items and outstanding checks Prepare the monthly cash-request for the relief projects and send this to Finance Officer within the required dead-line. Ensure all accounts are handled on a timely manner by coordinating with the suppliers. Look for opportunities to increase the level of support for area Operations Prepare and update on a monthly basis the capital and fixed inventory register for the relief projects’ office Review financial reports for accuracy and ensure they are submitted on time. Work closely with projects’ staff in preparing annual budgets Prepare projects Purchase Request Forms as required