Administration Officer

  International Relief and Development, Inc. (IRD) is an international charitable, non-for-profit, non-governmental organization that collaborates with local and international partners to design and implement humanitarian relief and development aid programs. IRD’s mission is to reduce the suffering of the world’s most vulnerable groups and provide tools and resources needed to increase their self-sufficiency. IRD was founded in 1998 and has grown over the past decade into an organization that is operating in more than 30 countries in Africa, Asia, Eastern Europe, Latin America and the Middle East.   IRD has been present in Lebanon since 2006, and the first activities included assistance to poor rural households in southern Lebanon adversely affected by the July War. Today, IRD implements projects funded by BPRM and UNHCR bringing benefits to Syrian and Iraqi refugees, as well as Lebanese host communities. IRD has three offices in Lebanon: Beirut, Tripoli and Akkar.   In April 2014, IRD launched a project in partnership with UNHCR aimed at reinforcing the EU’s objective in Lebanon of strengthening the state institutions’ credibility through an improved delivery of basic health services to the most vulnerable population. The project is further designed as a support for conflict reduction through improving health services within the context of the Syrian crisis in Lebanon. The project is implemented in the partnership with the Ministry of Public Health, WHO and UNICEF. The project has the following components:   Recruitment of additional health staff in the public hospitals throughout Lebanon in coordination with the Ministry of Public Health and UNHCR; Rehabilitation of the hospitals and laboratories including small-scale infrastructure works, as well as provision of necessary medical equipment by WHO; Procurement and transportation of medical and other assets to the health centers.   Main Responsibilities   Under the supervision of the Senior Finance and Administration Officer and in coordination with the Program Manager, the Administration Officer will work on the Project’s administration and logistics in accordance with the relevant IRD policies and procedures, donor’s requirements and the Project’s objectives and guidelines. The specific duties include:   Overall filing of administrative / human resources documents and maintaining historical human resource records by designing a filing and retrieval system; keeping past and current records.   Reviewing staff monthly time sheets versus attendance sheets, and checking for completeness.   Tracking employee annual leave and sick leave records; reviewing and validating leave balances prior to the approval of employee’s direct supervisor.   Advertising staff vacancies and assessing applications; administering interview, selection and hiring processes.   Reviewing vehicle/transportation request forms, vehicle log books, vehicle fuel coupons, etc.   Other duties as assigned by the Senior Finance and Administration Officer and/or Program Manager.   Qualifications   University degree in business administration or other relevant field. Excellent computer skills. Excellent written and spoken English and Arabic language skills. At least 2 years of administration experience, preferably in non-governmental or international organizations. Excellent organizational skills. Excellent interpersonal skills, including patience, willingness to listen to others and respect the opinions and ideas of colleagues. The ability to work independently and as a member of a team. Ability to work effectively in a fast-paced, stressful environment.  Must be flexible and willing to work long hours when needed.