Finance And Admin. Assistant

Finance & Accounting: Daily Accounting, book-keeping according to IRD financial rules and regulations. Enter locals (Bills, Pay bills, JVs) into daily Excel Spreadsheet Manage office’s petty cash Prepare weekly cash counts Assure that all back-ups and approvals are available before Finance Director makes payment and maintain proper filing of all documents Maintain proper filing of all financial documents (vouchers, contracts, tender documents, etc.) Perform detailed review of expense reports and assure that all back-ups and approvals are available before processing subsequent payments. Ensure standard financial system are established and maintained in order to provide appropriate levels of security and controls over the organization’s resources and operations. Perform financial tracking for the Grants advances and liquidation reports. Monitor daily expenditure by checking all invoices, other claims and receipts for accuracy and in conformity with purchase order and quotations as well as actualy delivered services when applicable. Allocate account codes to each transaction in accordance to chart of accounts. Other duties as assigned Administrative: Collect and review staff monthly time sheet and track employee annual leave and sick leave. Prepare daily staff attendance sheet, vehicle log sheet and vehicle fuel coupons. Supervising general administrative of the office. Purchase stationary and other items as per instructions Ensure proper Book-keeping of inventory Other duties as assigned Procurement: Prepare Purchase orders and send copies to suppliers and to departments originating requests Respond to customer and supplier inquiries about order status, changes, or cancelations Perform buying duties when necessary Compare suppliers’ bill with bids and purchase order in order to verify accuracy Monitor contractor performance, recommending contract modifications when necessary Coordinate the preparation of the procurement documents, utilizing sound sustainable procurement practices, while adhering to corporate policies and government legislation prior to issuing the public tender. Other duties as assigned Qualifications: A minimum of two years' experience in Finance &/or Administartion in international NGOs Able to work within a team Ability to cope and work under pressure Organized, hard \-working and respects deadlines Trustworthy Analytical skills and accuracy