Office Assistant

General Description International Relief and Development (IRD) is an international charitable, non-for-profit, non-governmental organization that collaborates with local and international partners to design and implement humanitarian relief and development aid programs. IRD’s mission is to reduce the suffering of the world’s most vulnerable groups and provide tools and resources needed to increase their self-sufficiency. IRD was founded in 1998 and has grown over the past decade into an organization that is operating in many countries across the world.   IRD has been present in Lebanon since 2006, and the first activities included assistance to poor rural households in southern Lebanon adversely affected by the July War. Currently, IRD implements projects in Lebanon within the context of Syrian crisis supporting civil society organizations, Syrian and Iraqi refugees, and Lebanese host communities.   The Office Assistant will support the general implementation of the Capacity Support to Civil Society (CSCS) program. The Office Assistant will work under the direction of the Program Manager, and will serve as part of the program, finance and operations teams. This involves day-to-day support of program operations, including administrative and programmatic duties.   Specific Responsibilities   Under the supervision of the Program Manager and in coordination with the Program and Finance Departments, the Office Assistant is responsible for overall operation support, including:   Engage in meetings with Lebanon Office Staff to manage programs and office activities Serve as point of contact on the overall office management, administrative and operations issues Manage office petty cash expenditures Collect office bills for regular office expenditures and submit them for approval to the Program Manager & Finance Manager Support in the revision of petty cash custody and petty cash reconciliation on a monthly basis Maintain proper and confidential filing of program related documents, office asset register and project equipment inventory list In coordination with Database-IT Officer, perform a quarterly count of the office equipment and update inventory list accordingly Oversee administrative support to all program staff as needed Support the preparation of logistics related to conferences, workshops, seminars, meetings etc. Maintain office functionality by ensuring that all office equipment is in good and operable condition and that adequate quantities of office stationary and supplies are maintained Support human resources functions, including recruitment and retention of staff in compliance with IRD and donor requirements Provide support in the daily management of  drivers and housekeeping staff Support logistics needs of the program, including travel itineraries, visas, and transportation of program staff, beneficiaries, and visitors, in coordination with Procurement Specialist Other duties as assigned by the Program Manager   Qualifications/Desired Skills:   Bachelor’s degree from an accredited university Ability to work simultaneously on multiple tasks in a fast-paced working environment Very organized with attention to detail and follow-up Ability to maintain strict confidentiality Working proficiency of English and Arabic is a must Knowledge of Microsoft Suite