Cash Program Manager

SCOPE OF WORK: The ERD Cash Program Manager works within the Economic Recovery and Development team of the IRC in Lebanon, under the lead of the ERD Coordinator. The ERD team includes also a Livelihoods Program Manager. The two Managers are the interface between the ERD Coordinator and the IRC field team, administrators, vendors and partners. The Manager’s first responsibility is overseeing the day to day implementation of all ERD Cash Program interventions and supervising the field-based staff working with the local partner, communities and beneficiaries. The Manager is expected to be based in the North with weekly meetings in Beirut as necessary and per Coordinator’s request RESPONSIBILITIES:          Staff Supervision & Development Directly supervises Cash Program field-based team members (for the unconditional and conditional cash components) Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews Plan/coordinate and oversee staff work-plans, work and vacation schedules, and staff training/development activities If/as required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies Programme Planning & Implementation Responsible for the planning and implementation of the unconditional and conditional cash projects Prepare and maintain/update detailed work-plan(s) that support and achieve the following project component according to timeline and completion date: the unconditional-cash project the cash-for-work project Provide direction and monitor cash program staff in their implementation of the workplan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines Approve expenditures to designated level in both the DFID-funded project; assist the ERD Coordinator in managing/monitoring monthly expenditures and track the cash-component budget to ensure that all spending is in line with approved budget and timelines Assist the Coordinator in developing procurement plans, monthly program spending plan and cash forecasts in both the DFID-funded project Lead field implementation of the households assessment surveys for all ERD beneficiaries, ensuring that the most vulnerable households are selected, and work closely with the M&E Manager for the set-up of beneficiary databases Ensure distribution and monthly card loading of ATM cards for all cash assistance beneficiaries (unconditional cash grants, cash for work, vocational training), including by making sure that proper documentation is prepared according to SOPs Ensure that beneficiaries receive timely and quality post-cash distribution services (visits, following up on complaints, questions, referrals, etc. Specific duties for Cash for Work Consult with local authorities, communities and NGOs to identify in a participatory manner the most appropriate and needed cash for work schemes Draft the cash-for-work  Standard Operating Procedures Ensure that accurate information is submitted to Supply Chain department for the timely procurement of raw materials and equipment for cash for work schemes Ensure that beneficiary targets are met, within project deadlines                                            Programme Monitoring & Reporting Undertake weekly field monitoring visits to assess progress and identify technical quality issues and/or other implementation issues, provide solutions and implement modifications as required Support the M&E Manager in the development of the M&E framework and tools related to the Cash Program component Coordinate with the M&E Manager for the organization of the M&E team field visits, by timely sharing information on ongoing activities and plans Provide inputs for SitReps and regular reports for IRC donors on grant activities, progress, indicators, and achievements as specified in grant agreements and reporting schedules. Partner Management Serve as the main focal person in the field for the IRC’s implementing staff and partners; maintain respectful and constructive relations, and ensure regular meetings and ongoing coordination Regularly monitor performance of the Partner to achieve the set project’s objectives; provide technical support and guidance;  share relevant information and direction to improve quality and achieve timelines Assist the ERD Coordinator in reviewing partner narrative reports and provide advice and guidance to improve accuracy and quality as required. Coordination & Representation Work closely and coordinate with IRC logistics, finance and grant staff to ensure timely and compliant program activities and expenditures; including active participation in grant opening/closing and review meetings Under the guidance of the ERD Coordinator, represent the IRC in cash-programming related coordination bodies at the field level, and share information with national and international NGOs, as well as UN agencies, as appropriate. Program Development Assist in the collection of data, assessments and proposal development for the sector, as needed.   Other Consistently and proactively monitor/assess the safety and security of the Cash Program team; promptly reporting concerns or incidents to IRC management and  liaising with community leaders and other external parties as required to maintain/enhance the security environment for the ERD program Other duties as assigned by the ERD Coordinator to enable and develop ERD programs Professional Standards All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies. REQUIREMENTS: 2-3 years of experience leading teams in a humanitarian context, preferably during an emergency. 5 years of technical experience implementing cash transfer, cash for work, or cash voucher programs. Additional technical experience in micro-enterprise development, agricultural labor market strengthening, and value-chain or market analysis highly preferred.   Experience facilitating technical trainings and workshops related to emergency response, food security or Cash Program. Proven abilities in managing teams, monitoring staff performance, and providing technical support and coaching to field teams. Prior experience in developing program implementation work-plans, data collection and analysis, and program reporting Strong ability to organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail Excellent interpersonal and problem-solving skills, creativity and flexibility INGO experience preferred Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well WORK ENVIRNOMENT: Travel and other requirements: The Manager is expected to be based in the North, with weekly meetings in Beirut as necessary.