Council Admin Officer

This role can be based in Jordan, Lebanon, Syria, Tunisia or Iraq.

IRC’s Gender, Equality, Diversity & Inclusion (GEDI) Council is a forum where 47 members representing diverse employee resource groups and departments to inform IRC’s GEDI direction. The Council is home to five committees that act as advisors to IRC on issues related to GEDI and at time lead GEDI activities.

 Job Overview/Summary The Gender, Equality, Diversity & Inclusion (GEDI) Council Officer will lead administration and internal coordination and communications efforts of the council. This includes scheduling, meeting preparations, logistical support, and communications, including producing content and managing the GEDI Council’s intranet site, and support the necessary internal communication across the organization. 

• Provides administrative support to ensure efficient operation of the council
• Maintain communications across the council
• Maintain the council’s website and ensure that it is up to date
• Manage the council’s members list
• Manage the council’s calendar
• Manage council and committee meeting arrangements and preparations
• Organize meetings as needed
• Maintain the council filing system
• Prepare presentations and memo as needed
• Ensure meeting notes are prepared and shared in a timely manner
• Support the preparation and submission of requisitions as needed
• Provide translation as needed
• Act as a focal person with IT, Internal communications, and other relevant departments.
• Provide general administrative support to the council chair and council committees as needed

 Job Requirements Education and Work Experience:

• Bachelor’s degree in a related field (Finance, Budget Administration, Education, Int’l Affairs, Social Work, etc.) - or equivalent.
• Minimum 4 years related non-profit and/or administrative work experience in a fast paced office setting. Some field experience a plus.

 Demonstrated Skills:

• Exceptional organizational and administrative skills, with a proven ability to manage and prioritize multiple streams of work with attention to detail and financial acumen.
• Strong project and stakeholder management skills with ability to deliver on complex, sensitive initiatives on timelines. 
• Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals.
• Highly versatile and flexible, with a high degree of comfort changing and refining priorities and results.
• Strong attention to detail and ability to identify and address multifaceted business needs.
• Creative problem-solving skills, with the proven ability to advocate and gain support from others for new ideas.
• Excellent computer skills: MS Word, Excel, and file sharing.

 Language Skills: English (fluent); in addition to Arabic, French or Spanish.  Working Environment:

• Standard office environment
• Possible travel once or twice a year

  This role requires working remotely full or part time (i.e., telecommuting). Applicants will need a home or alternate workspace where they can effectively complete their work during regularly scheduled hours. The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, Equality and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.