Data Admin Assistant - Zahle

Background/IRC Summary:  The International Rescue Committee is an international organization specializing in Emergency and humanitarian programming existing since 1933 and working in more than 40 countries. In response to the influx of Syrian refugees in Lebanon, the IRC started a Women’s Protection and Empowerment (WPE) program and a Livelihoods program in 2012 with program strategies implemented in various locations in the Northern and Beka’a Governorates. IRC is now complementing its response with a Child Protection (CP) program. Job Overview/Summary: The Data Administrative Assistant will be based and support the Child Protection program in Zahle. Her/his main role will be data entry and following up on administrative tasks for the CP team. Major Responsibilities: Assist in resolving administrative problems related to Finance, Supply Chain and Human Resources, by collecting information, preparing notes to the file, and getting approvals Maintain the supplies inventory of all CP Program locations by checking the stock to determine the inventory level; forecast supplies requirements; place and expedite orders for supplies; verify the receipt of supplies in consultation with the Supply Chain Department Collect price lists of services and items according to the procurement plan of the CP Program Raise Purchase Requests and prepare payment requests and follow-up on their approval by liaising with Finance and the Supply Chain Department Maintain and update the CP Purchase Request Tracker Type correspondence, reports and other documents, requested by the CP staff in English and Arabic Prepare all necessary documentation and make all arrangements for movements and missions of CP team members, including weekly movement plans Payment preparation for casual workers and other volunteer staff within CP Timesheet collection and delivery to human resources Assist CP manager with data entry. All administrative tasks should be carried out by ensuring compliance with IRC administrative standards and with local laws and regulations   Key Working Relationships:   Position Reports to:  CP Manager: BekaaPosition directly supervises:  NA Indirect Reporting:   Other Internal and/or external contacts Internal: Case management team, PSS team, Field team; Field OADM staff External:    Job Requirements: 1. Minimum of 1-2  years of professional experience in Administration/Office Management 2. Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail 3. Strong sense of personal integrity. 4. Previous experience with Administration and/or previous INGO experience is an advantage. 5. Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well. 6. Fluency in Arabic and English, both written and oral   Working Environment:  The Data Admin Assistant will be based in the Zahle office.