Finance Manager

IRC Lebanon Job Description POSITION: Finance Manager LOCATION: Beirut with travels within Lebanon DURATION: 9 Months REPORTS TO: Head of Mission and Finance Controller   Background: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries, the IRC aims to restore safety, dignity and hope to millions who are uprooted and struggling to endure. In response to the influx of Syrian refugees in Lebanon, the IRC is launching a multi-sectoral relief program in Lebanon.  The program will provide assistance to refugees and host communities in the North and Bekaa Valley through the delivery of protection programming for women and girls and livelihoods programming.    Job Summary: The Finance Manager in the Beirut Office performs the day-to-day finance operations. He/she works with the Jordan based Finance Controller and the head of mission in the maintenance and oversight of the accounting operations to ensure that all finance operations in Beirut are performed in accordance with IRC and country office policy and procedures.   Main Finance Responsibilities: SPECIFIC DUTIES Manage all aspects of day to day operations of accounting department. Assist in the implementation of Finance policies, procedures and systems. Ensure compliance with IRC procedures and guidelines. Review all payment documents for proper and adequate back up. Conduct a time sheet audit for country office from time to time.  DATA ENTRY/ACCOUNTING RECORDS Review expenditure spreadsheet and submit to the Finance Controller Maintain subsidiary ledgers for advances, receivables and payables Verify completeness and accuracy of all accounting documents Execute a weekly back-up of all financial ledgers on every last business day of the week Do postings in Sun system and prepare the draft of monthly finance report for HQ. PAYROLL AND TAXES Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate Prepare required tax reports to Tax authorities. BANK OPERATIONS Process cash withdrawals from the bank and ensure timely bank payments Liaise with bank officials in order to ensure uninterrupted bank services Obtain monthly bank statements in the first week of the following month for all bank accounts Prepare monthly bank reconciliation schedules. CASH OPERATIONS/PREPARATION OF VOUCHERS Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers Inform Finance Controller of all discrepancies Ensure that cash payments are reduced as much as possible OTHER Assist the Finance Controller in responding to internal and/or external audit requests Provide training to program staff on finance issues Check sub-grantee reports and arrange payments to them. Prepare monthly balance sheet reconciliation reports Assist the Finance Controller in donor reports preparation Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy Liaison with Supply Chain, Administration and Program. In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports. Participate in tenders and review tender documents   Requirements:   Bachelor’s degree in Accounting or Advance Diploma in Accounting from recognized College/Institution Minimum of three years of accounting experience Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage. Effective communication skills, both written and verbal International NGO experience preferred. Fluency in English and Arabic Ability to prioritize among multiple tasks and make decisions   WOMEN ARE STRONGLY ENCOURAGED TO APPLY CLOSING DATE FOR APPLICATION: 16th of NOVEMBER 2012 STARTING DATE: 26th of NOVEMBER 2012   ALL APPLICATIONS SHOULD BE SUBMITTED TO irclebanon.jobs@yahoo.com WITH THE SUBJECT LINE “Finance Manager”