Finance Officer – Budgeting And Reporting (Re-Ad)

Job Overview/Summary: This position will be based in Lebanon/ Beirut and will assist the FIN MNG (BUD&REP) for the IRC Lebanon. This requires a motivated, flexible, problem-solving team-player with excellent analytical, excel, communication skills and the ability to prioritize activities and work to tight deadlines. Major Responsibilities: The Budget & Reporting Officer assists the Budget & Reporting Manager by managing the day-to-day budget and grants management function. Under the guidance of the Budget & Reporting Manager, the Budget & Reporting Officer makes sure the budget and grants management issues are immediately attended and that the donor budgets are prepared in accordance to IRC and donor requirements and are submitted on time. In addition, he/she will ensure that grants are fully implemented in compliance to donor regulations and IRC requirements and donor reporting is on time.  He or she will develop budget management tools and conduct trainings to improve efficiency and donor reporting and compliance. SPECIFIC RESPONSIBILITIES: Specific responsibilities within each functional area are as follows: New proposal Development The Budget & Reporting Officer will assist the Budget & Reporting Manager for new budget preparations. Under the guidance of the Budget & Reporting Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats. Grant Management & Reporting Prepare the monthly Budget Versus Actual (BVA) reports and distribute on time. Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders. Review and update the commitments lists from SC, Admin& HR to be included in monthly BvA’s. Participate in the monthly Grant review meetings and present the spending status. Follow up on the action points based on the comments from the meeting. Attend and provide support in all grant opening, review and closing meetings. Provide support and feedback to Operations and Program managers for all questions regarding the BVAs. In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records and posting into SUN system. Prepare the new budget line coding (T2 codes) for each new grant. Assist in preparing Donor Financial reports for all grants for review by the Finance Controller. Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements. Provide update on grant spending status to direct supervisor. Provide analysis of grants spending plan vs. actual spending. Provide detailed analysis and tables for long term allocation Review PRs and advise charge codes. Assist in the month closure process including the monthly allocation of the Shared Program Cost, expenses received from HQ & Region. Assist in preparing internal reports required by the HQ Key Working Relationships: Position Reports to:  Budgeting and Reporting Manager Position directly supervises:  N/A Indirect Reporting: Finance Controller Internal: The Budget & Reporting Manager, Finance Controller, all finance staff, Grants Department, Program and support unit staff. Education: A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent technical training certificate in Accounting.   Minimum of three (3) years of accounting experience. Excellent knowledge in Excel. Work Experience: Working experience on budget preparation, budget management and financial reports will be an added advantage. Demonstrated Skills and Competencies: Must be able to function comfortably in loosely structured but complex work environment, working and prioritizing multiple tasks. Able to communicate effectively (written and verbal) in English. Good time management and interpersonal skills. Excellent computer skills especially in excel. Must be able to work under minimal supervision. Language Skills:  Excellent English and Arabic, French is a plus.