Health Program Support Officer - Beirut

Job Overview:  

The Health Program Support Officer is responsible for overseeing health projects’ work-plan performance, budgeting, implementation, monitoring, and reporting.

Major Responsibilities:

Project Implementation

• Develop and implement Project’s work plans .
• Track/monitor day-to-day progress against project milestones and activities, against scheduled work plans and overall project objectives.
• Ensure all project documentation and reports are produced on time.
• Carryout regular field visits to ensure smooth implementation of project activities.
• Prepare project updates for periodic review meetings.
• Provide regular and timely updates on progress and challenges to line manager and other team members.
• Work closely with MEAL unit to review, identify, and put corrective action measures for the health activities to ensure data-driven decisions are taken and implemented to assure consistent quality of health program.

Documentation

• Ensure collection and archiving of sources of verification.
• Ensure project records and documents are adequately prepared, compiled and filed according to IRC and donor specific procedures.
• Sends minutes from all the meetings and discussions internally within the project team, with project partners and external actors.

Budget Monitoring

• Supervise and record project activities expenditure against budget.
• Analyze the monthly project expenses and Financial Reports and accordingly and in coordination with the project team, develop action plans .
• Review and provide analysis on health-related spending plans and lead on updating spending plans on a regular basis.

Reporting

• Deliver high quality, accurate and timely reports, as required.
• Contribute to project narrative and ensure all projects reports are prepared and submitted on time.

Supply Chain

• Participate in the procurement planning processes, and follow procurements closely in collaboration with the procurement department.
• Send accurate and precise purchase requests in a timely manner.
• Ensure that the project team has adequate assets necessary for performing its duties.

Key Working Relationships:

Position Reports to: Health Coordinator

Internal Contacts:

Country Program:  Health Program team, Partnership Unit, WPE team, Procurement, Finance, M&E

External:  Health Partners

Job Requirements:

Education and Work Experience

• Bachelor’s degree in health-related field.
• 3 years’ work experience in an NGO implementing health programs.

Demonstrated Professional Competencies & Technical skills

• Strong time management skills with ability to manage competing priorities and deadlines.
• Strong interpersonal and communications skills.
• Strong analytical, presentation, and reporting skills.
• Strong IT skills including proficiency in Microsoft Excel.
• Excellent written and verbal English language abilities.
• Ability to be flexible, adaptable, creative, and innovative in a challenging and fast-moving multicultural environment and promote teamwork.