(Re-Ad) Child Protection Program Assistant

Job Overview/Summary: The Program Assistant will be responsible for ensuring all administrative, logistic and procurement processes are supported for CP Programs in the Bekaa and Beirut with weekly coordination and travel to Beirut to ensure the timely execution of tasks. Major Responsibilities: Coordinate repairs to office equipment and CP Centres in collaboration with the Supply Chain Department Collect price lists of services and items Be responsible for the logistical arrangements of meetings, workshops and other events Prepare meetings and workshops materials Draft agendas, take minutes at meetings and workshops and maintain attendance sheets Type correspondence, reports and other documents, requested by the CP staff in English and Arabic IRC administrative Assist the Bekaa CP team in all aforementioned tasks by spending 2 days/week in Zahleh office, with the required follow up at HQ Visit and assist with the management of the CP program sub-grantees as required Other: Other duties as assigned by the supervisor to enable and develop the CP Program   Key Working Relationships: Position Reports to:  CP Coordinator Position directly supervises:  n/a Indirect Reporting: CP Managers Other Internal and/or external contacts: Internal: SC, HR, Finance, CP staff External:  Suppliers, NGO’s, service providers   Job Requirements: University Degree, preferably in management, human resources, administration or related fields. Minimum of 1-2  years of professional experience in Administration/Office Management; Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail; Strong sense of personal integrity and accountability; Previous experience with Administration and/or previous INGO experience is an advantage. Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well. Fluency in Arabic and English, both written and oral   Working Environment:  50% travel required Beirut