Administrative Intern – WaSH & Shelter Department

Job Purpose:

The Administrative Intern – WaSH & Shelter Department works under the supervision of the Senior Admin Finance Officer and Wash & Shelter Coordinator and is responsible for supporting INTERSOS activities and staff with administrative tasks on a daily basis to assess accuracy, completeness, and conformance to reporting and procedural standards.

Generic Duties:

• Maintain an organized and clear archiving system for all financial and administrative documents.
• Ensure the confidentiality and security of all financial and MOU files.
• Check and organize MOU files related to shelter activities.
• Organize and setup files.
• Support the admin by relevant tasks.
• Prepare separation receipts for each payment.
• Participate in Verifying and checking the calculation of BOQ and the separated payments.
• Perform day to day financial files related to MOUs.
• Prepare the purchase requests, invoices and payment requests for office & shelter/wash activities.  
• Check compliance with internal and donor procedures.
• Process payments per approved PRs/POs and verify transactions on compliance with financial procedures.
• Encoding/registration of payments for data entry in related files.
• Process backup reports after data entry.
• Support the admin team by relevant tasks.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• 0-1 years of relevant work experience
• Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
• Analytical and reporting skills

Behavioural competencies:

• High confidentiality and respect.
• Cultural Awareness
• Planning & Organizing.
• Attention to details.
• High degree of flexibility & Adaptability
• Very good communication skills