Logistician

INTERSOS Office LEBANON National Staff Position _____________________________________________________________________________ Position:          Logistician Job site:           Sour Report to:         Project Managers, Heads of Base & Head of Mission Status:             Fulltime _______________________________________________________________________   Purpose / Objectives: The Logistician is responsible for supporting INTERSOS management staff in the professional and efficient implementation of all logistic activities related to the needs of the office and of project implementation. S/He is in charge of tasks concerning warehouse and supply management and distribution, orders and purchasing, support staff supervision and fleet management.   Responsibilities/duties: Assist the Program Managers, Heads of Base & Head of Mission in all logistic aspects of INTERSOS activities in Sour Sub-Office and related centers Participate in staff coordination meetings and contribute to/follow up all logistic issues Be in charge of all custom clearance procedures and maintain relationship with competent authorities Check the proper functioning of warehouse procedures (in/out registration), check of stocks on a regular basis and report to the immediate supervisor Follow up and update regularly (minimum once a month) the inventory of materials and equipment (office and project related, in hard and electronic copies) Check and maintain properly the office, warehouse and guesthouses conditions (building, electricity, plumbing, equipment etc.) and report eventual problems to the immediate supervisor Arrange and update all logistic files and documents in proper archives (digital and hard copies) Prepare, get approval, make orders and proceed to local purchase according to established procedures Execute and follow up all procurement procedures (bids, offers, appraisals of quality and price) and follow-up with PMs and admin-fin department for the preparation of contracts with awarded suppliers, and accordingly follow-up on contract signing and document/payment delivery and collection Organize and supervise all logistic aspects and documentation for good/supplies transport together with PMs: way-bills, packing lists, final delivery/distribution records Prepare and update lists of spare parts and equipment and any other necessary items for international purchase orders Plan and supervise maintenance works, and the work of drivers and guards (in office, warehouse and guesthouses) Supervise daily presence and leave of logistic staff Check and supervise the proper functioning and maintenance of INTERSOS fleet of vehicles Prepare travel arrangements to project sites and any other location (check-up vehicles conditions, fuel, radio, drivers, etc.) Check and supervise the proper functioning and use of radio and any other means of communication necessary for safety traveling Check on a monthly basis the emergency kits and tool boxes in each vehicle and ensure the presence of first aid kits and fire extinguishers in office and centers Check and supervise the proper use of log books for each vehicle Arrange and update regularly all files and documents concerning the fleet Check, supervise and arrange everything necessary for the proper use of generators Manage all vehicles and driving in order to guarantee the maximum level of safety and security to all INTERSOS staff Report any problem or inconvenience to the immediate supervisor Allow access to the vehicle and transportation only to authorized persons Do not allow access to the vehicle to weapons or any kind of material which is not authorized. Maintain the equipment and the purchase of new items in coordination with the Project Manager, and the Administration. Conduct bookings and reservations of events and venues, per 3 quotations Driving and running errands upon request Ensure weekly & monthly needs mapping per project team, to ensure grouped purchases, where possible and relevant Ensure regular rent, utilities payments (electricity, water, gas, etc.) and running costs are paid (upon approval of PMs for direct activities related cost & approval of HoB and HoM for support costs) Compile a established supplier list per base, in coordination/cooperation with admin-fin department for goods, services and suppliers Ensure detailed and orderly record keeping and filing Perform other related duties as required Produce weekly and monthly reports demonstrating achieved outputs for the reporting period   The logistician undertakes to fulfil these tasks and to respect and keep any confidential information relating to the local partners and INTERSOS beyond the reach of any third party.   Job Requirements:   -       At least 1 year of experience in leading logistics department in sub-office of INGO -       Minimum BA in technical field (computer sciences, engineering, etc.) -       Demonstrated experience in fleet management and different procurement procedures -       Excellent computer skills (proven computer literacy, in particular excel knowledge is a must) and good knowledge on computer soft and hardware -       Excellent communication and problem-solving skills, creativity and flexibility; very practical and hand-on -       Strong team spirit, comfortable in a multi-cultural environment -       Positive, professional attitude, organized, composed and prioritizes work under pressure and to multi-task -       Attention to detail and structured way of approaching tasks -       Fluency in Arabic required, ability to communicate and write clearly in English strongly preferred. -       Holder of a valid Lebanese driving license (since minimum 1 year)