Logistician

Purpose / Objectives: The Logistician is responsible for supporting INTERSOS management staff in the professional and efficient implementation of all logistic activities related to the needs of the office and of project implementation. S/He is in charge of tasks concerning warehouse and supply management and distribution, orders and purchasing.  Responsibilities/duties: Assist the Program Manager in all logistic aspects of INTERSOS activities in  Beirut Sub-Office and related centers Participate in staff coordination meetings and contribute to/follow up all logistic issues Be in charge of all custom clearance procedures and maintain relationship with competent authorities Check the proper functioning of warehouse, check of stocks on a regular basis and report to the immediate supervisor Follow up and update regularly (minimum once a month) the inventory of materials and equipment (office and project related, in hard and electronic copies) Check and maintain properly the office and guesthouses conditions (building, electricity, plumbing, equipment etc.) and report eventual problems to the immediate supervisor Arrange and update all logistic files and documents in proper archives (digital and hard copies) Maintain the equipment and execute the purchase of new items in coordination with the Project Manager and the Administration Execute and follow up all procurement procedures (bids, offers, appraisals of quality and price) and follow-up with PMs and admin-fin department for the preparation of contracts with awarded suppliers, and accordingly follow-up on contract signing and document/payment delivery and collection Organize and supervise all logistic aspects and documentation for good/supplies transport together with PM: way-bills, packing lists, final delivery/distribution records Prepare and update lists of spare parts and equipment and any other necessary items for international purchase orders Check and supervise the proper functioning and maintenance of INTERSOS fleet of vehicles (log book) Prepare travel arrangements to project sites and any other location (check-up vehicles conditions, fuel, etc.) Check on a monthly basis the emergency kits and tool boxes in each vehicle and ensure the presence of first aid kits and fire extinguishers in office and centers Check and supervise the proper use of log books for each vehicle Report any problem or inconvenience concerning the vehicles to the immediate supervisor Do not allow access to the vehicle to weapons or any kind of material which is not authorized Driving and running errands upon request Perform other related duties as required A high degree of flexibility is expected in order to respond to the ever-evolving situation. Good capacity to work in team and in multicaltural environement.