Logistics Intern

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

Generic Duties:  

The internship will be implemented in Beirut, collaborating mainly in the Mount-Lebanon region.

The candidate will be assisting the Mount Lebanon Logistics Responsible in:  

• Following up on purchase requests in all its aspects.
• Ensuring the compliance of both INTERSOS and donors procurement procedures and their subsequent documentation.
• Communicating with staff to understand their concrete needs and find out the specifications of their requests.
• Communicating with suppliers, negotiating and following-up in terms of request of quotations, purchase order confirmation, delivery follow-up and payment finalization.
• Regularly assessing the market for continuous suppliers’ registration.
• Verifying that the pre-qualification status of suppliers is well-enforced and their files are fully and correctly fulfilled.
• Preparing request-for-quotations and proposals templates.
• Preparing evaluation for quotations and proposals templates, evaluating them and submitting them for approval.
• Preparing purchase orders and email confirmations to the suppliers.
• Preparing delivery notes and service completion forms to be presented at the time of the purchase and later payment.
• Receiving products and verifying both the quality and the quantity corresponding to the specific order.
• Evaluating the performance of suppliers and service providers.
• Verifying accurate documentation and coherence of files in order to submit them to the finance department for suppliers’ payments and archive.
• Performing various document controlling tasks (e.g. filing of procurement files, filing of suppliers files).
• Any other related task requested by the Project Manager or the responsible Logistician.