Partnership and Compliance Officer

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title: Partnership, and Compliance Officer

Reports to:

Technical Referent for Partnership Management: HQ Localization Advisor

Technical Referent for Communication: HQ Institutional Communications Officer

Line Manager and Technical Referent for Grant Management: Grants and Reporting Manager

Duty Station: Beirut – Mount Lebanon with regular field visits to field bases. To allocate at least 60% of time for field visits to Bekaa region.

Position Type: Full time

Job Purpose:

Based in Beirut-Mount Lebanon (BML) base with regular travel to other INTERSOS’s bases, the Partnership, Compliance and Grants Officer will provide support to INTERSOS mission in grant management, to ensure compliance with donors’ requirements and submission of high-quality deliverables. This will also include the identification, development and management of quality partnership with local actors and the production of project communication and visibility deliverables in line with donors and internal requirements. Under the direct and technical supervision of the Grants and Reporting Manager, the technical supervision of the Localization Advisor and of HQ Institutional Communication Officer, and in close collaboration with the Heads of bases, Program Coordinator, and Head of Mission, the main responsibilities and tasks of the Partnership and Compliance Officer will be:

Main Tasks:

Partnership Management

1. Lead the mapping of local actors in given areas/sectors, establishing and maintaining Country Partnership Management Matrix.
2. Support the pre-selection of local partners and the collection of relevant information. Lead the assessment of pre-selected actors, by organizing and conducting the assessment meetings and consolidating the assessment results, including the vetting process, based on reference checks, community check and counter-terrorism checks.
3. Lead the development and signing of partnership agreements and MoUs, in compliance with INTERSOS and donor requirements.
4. Lead the development of bilateral capacity strengthening plans and support implementation of all capacity strengthening activities for local partners by involving relevant INTERSOS departments or assisting in the identification of external providers.
5. Help ensure partners’ involvement in program design and andensure ongoing communication with partners during implementation.
6. Participate in Partnership-related and any other relevant Fora/Working Groups at Country level.
7. Engage in work outside of the core job description as needed, including the translation of documents, tools and policies.

Compliance and Grant Management

1. Support Go-no-go meetings by collecting relevant information for SMT decision. Support project proposal development, focusing on research, data collection, linguistic revision, text harmonization, consistency check, requirements of the call for proposals and overall donor regulations.
2. Support Kick-off and project review meetings by providing relevant information based on project proposal, grant agreement and overall donor requirements.
3. Support project modifications and reporting, focusing on linguistic revision and text harmonization, consistency check, templates and overall donor requirements.
4. Upload and archive projects documentation on Drive and on INTERSOS Management Platform (IMP), facilitating access of colleagues to documents.
5. Support in due diligence and audit process.
6. Perform monitoring visits and training related to Compliance and Grant Management and Reporting
7. Support coordination and follow up on agreed schedules with other colleagues/departments for timely collection of input during due diligence, audit, proposal development, reporting and project modification. Take minutes of meetings and distribute them to relevant colleagues.

Communication and Visibility

1. Act as Mission Communication Focal Point to ensure compliance with grant agreement requirements in this domain, including development of communication plans, reports and production of communication deliverables, in coordination with mission colleagues and HQ Communications Department.
2. Support the mission in developing Visibility materials in compliance with donors and INTERSOS branding requirements.
3. Work and coordinate with HQ Communication Department on its communication related requests and visits from Italy.

Competencies: (Knowledge, skills and abilities)

Professional Skills:

• At least 4 years of basic work experience in a humanitarian or development setting.
• Basic knowledge of the structure and procedures of international NGOs.
• Previous experience with international NGOs and/or local NGOs.
• Technical knowledge of project cycle management and grant management.
• Experience in reporting to institutional donors in English
• Proficiency in MS (Microsoft Word, Excel, Outlook, etc.).
• Preferred: experience conducting training.
• Driving License issued since more than 2 years.

Behavioral Skills:

• Excellent coordination, communication, and negotiation skills.
• Teamwork, team spirit and diplomacy.
• Strong planning and organizational skills.
• Self-development, initiative, proactivity and autonomous work.
• Flexibility and adaptability.
• Strong analytical and practical problem-solving skills.
• Ability to work under pressure, with peaks of heavy workloads, and to manage several tasks at once with tight deadlines.
• Decision maker.
• Leadership in Developing and motivating others.
• Strategic thinking.
• Driving and achieving results.
• Humanitarian motivation and commitment to INTERSOS values.
• Respect of Intersos policies and procedures.