Project Manager – Emergency Response

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

Job Purpose:

In the framework of Emergency Response project, the position is aimed at ensuring the proper and effective implementation of all activities planned to achieve the intervention objectives and expected results, including all related administrative and financial aspects.

The Project Manager is expected to ensure a correct management and implementation of the project
adopting a participatory approach, in order to strengthen the community base systems, in the
identification of needs and in the design and implementation of activities.

Generic Duties:

Overall responsibilities:

-      Managing  the  project  in  line  with  the  project  documents  including  reporting  and  budget management and follow up.

-   Preparing, managing and regularly updating the project activities work plan and related financial plan, ensuring timely and quality implementation in compliance with the defined project strategy as well as INTERSOS and donor guidelines.

-    Coordinating with logistic, administration and finance units to procure all equipment, supplies, materials and services required to implement the project activities, ensuring cost efficiency and accountability in compliance with INTERSOS and donor regulations and procedures.

-      Undertaking field visits to provide technical guidance and supervision as well as to regularly monitoring the progress of activities.

-      Ensuring the integration of activities with other INTERSOS projects, as well as coordinating with other actors intervening in the same area.

-      Preparing periodic project  narrative and  financial  reports  as  well  as  other  ad  hoc  reports, according to INTERSOS and donor requirements

-      Representing INTERSOS in relevant thematic working groups as well as other coordination and meetings, as needed.

-      Provide technical support to project staff on early marriage prevention and response including trainings and development of tailored curriculums.

-      Accomplishing  any  other  assignments  given  by  the  Programme  Coordinator  and  Protection

Coordinator.

Specific Duties:

-      Ensure the integration of activities with other INTERSOS projects, sharing details of activities and

activities planning.

-      Ensure the participation of project staff to internal and external trainings

-      Identify public and private institutions and/or private trainers to provide trainings and vocational

trainings and follow-up the realization of the activities.

-      Ensure that a mapping of key influential stakeholders and community leaders is conducted in the project locations.

-      Guarantee support to project staff from a technical and managerial point of view in order to implementation activities as per working plan, maintaining high qualitative standard.

-      Collaborate with any other stakeholders present in the region in order to strengthen networking and advocacy on specific topics.

-      Ensure that project staff abides by INTERSOS CP, PSEA and Communication policies and any other internal rules.

-      Ensure that project staff implements data protection protocols when collecting, storing and

sharing beneficiary’s personal information

Working relationships:

-      Establishing  and  maintaining  collaborative  relations  with  representatives  from  donors,  local municipalities, schools, partners, workers, beneficiaries, and other stakeholders.

-      Contributing to  the  maintenance of  an  up-to-date service mapping of  the  service providers operating in the area and take proactive steps to remain informed about the available services.

Human resources:

-     In coordination with the Human Resources Unit, carrying out recruitment procedures for the national staff, and consultants.

-     Training, coordinating and supervising the national staff and evaluating their performance.

Reporting:

-      Provide the required reports to the donor.

-      Any change to the proposed activities should be discussed with the INTERSOS Office.

-      A high degree of flexibility on the part of all staff is expected in order to respond to the ever-

evolving situation. This job description might change based on the situation in the field. He/she

can be asked required to perform other related duties as identified by his supervisor.

Other objectives and duties:

-      As requested by the Programme Coordinator, for the effective implementation of the project.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

-      Minimum 5 years of relevant working experience with at least 3 years in managerial role.

-      Minimum 4 years of experience working in the humanitarian field

-      Knowledge of humanitarian and NGO principles

-      Deep  knowledge  of  Protection  issues  and  experience  in  implementing  ad  hoc  protection programming

-      Understanding and commitment to GBV, Child Protection and Protection principles

-      Experience in conducting trainings on Protection issues and on how to conduct awareness sessions and FGSs

-      Experience of working in a multicultural team environment

-      Experience of working in insecure environments and adhering to security measures

-      Very good knowledge of the project management cycle and experience in management

-      Good financial and budgeting understanding

-      Good reporting skills

-      MS proficiency (Microsoft Word, Excel, outlook...)

-      Valid Driving License issued since more than 1 year

Behavioural competencies:

-      Excellent communication skills

-      Very good Interpersonal and Diplomatic Skills, and ability to negotiate on complex issues

-      High level of flexibility & adaptability

-      Teamwork

-      Initiative

-      Problem solving and decision making

-      Strategic vision

-      Leadership: developing and motivating staffs

-      Driving and achieving results

-      Independence, i.e. conducting tasks with minimal supervision

-      High level of planning and organizing; ability to manage multiple activities and meet deadlines

-      Humanitarian motivation and commitment to INTERSOS values

-      Respect of Intersos policies and procedures