Support - Archiving Intern

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title        : Support - Archiving Intern  

Reports to       : Logistics and Procurement Officer – Admin and Finance Officer - MEAL and Reporting Officer  

Duty Station    : Tyre

Position Type  : Internship

Job Purpose:

The Support - Archiving Intern works under the supervision of the Logistics and Procurement Officer, Admin and Finance Officer, & MEAL and Reporting Officer each under their relevant departments, and is responsible for supporting these departments with basic administrative tasks to maintain proper filing system within the organizational standards.

Generic Duties:

• Maintain an organized and clear archiving system for Financial and Administrative,  MEAL and Logistical documents.
• Ensure the confidentiality and security of all files.
• Maintain the organization of the archiving room.
• Organize and setup all administration files.
• Organize and setup all Logistical documentations and files.
• Organize and setup all Meal documentations and files.
• Process backup reports after data entry.
• Scanning all required documents for record keeping.

Education:

• Student or recent graduate in Business Management or related field.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• 0-1 years of relevant work experience
• Computer literacy (Word, Advanced Excel – proficient in formulas and charting, outlook)
• Analytical and reporting skills

Behavioural competencies:

• High confidentiality and respect.
• Planning & organizing.
• Attention to details.
• High degree of flexibility & Adaptability
• Very good communication skills
• Teamwork
• Initiative
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures

Languages:

• Fluency in spoken and written Arabic and English