Logistics Officer

Establish logistical systems for the procurement and management of goods and services. Organise purchases. Manage requests from Programme Areas. Plan commodity requirements for project activities. Request & manage supplies from IR HQ. Document the receipt of goods and arrange clearance documents. Despatch goods to the Programme Areas. Ensure that all stock records are properly maintained and monitor stock movements. Ensure the proper utilization and allocation of the assets. Reconcile the fixed-asset inventory with finance on a regular basis. Ensure that all staff in the office complies with appropriate administrative procedures and systems to create a conducive working environment in all workplaces/offices. Conduct regular visits to the field offices to ensure regular monitoring, supervision and coaching of staff on relevant operation support issues. Coordinate with other INGOs/NGOs, the UN and government offices to share information on areas of common interest. Identify staffing needs for administrative units, ensure effective recruitment of approved staff positions, directly supervise senior admin staff and ensure the effective supervision of all admin staff through respective supervisors. Oversee the hiring of properties and premises as required, ensuring that contracts, leases and other agreements are properly prepared and updated so as to meet agency needs. Also, include fair and reasonable commitments from service vendors and comply with local laws and regulations. Serve as Security Manager, keeping up-to-date records on security developments in the region through official and unofficial means. Develop, and update as required, adequate security protocols, ensuring that staff are informed and sufficiently trained in these, and that protocols are effectively followed. Ensure that internal and external communications systems (including telephone, email, radio, mail and courier services) function effectively and efficiently. Ensure that IR computer equipment is regularly checked and maintained. Build local capacity for logistics and admin duties.