Logistics & Procurement Assistant

Overall Responsibility Assisting the Logistics Officer in doing the overall logistic operations including procurement, shipment, transportation, distribution, fleet, and maintenance, in addition to filing and office work.   Main Duties and Responsibilities Arrange the receipt and storage of supplies Organise the transportation and distribution of supplies Ensuring that all stock records are properly maintained and stock movements are   monitored Oversee the hiring of properties and premises as required ensuring those contracts, leases and other agreements are properly prepared and updated so as to meet agency needs Ensure that communications systems (telephone, email, radio, mail and courier services, etc) function effectively and efficiently in the deployed field office. Manages vehicle fleet, drivers and support staff (technicians and messengers) Implements, controls and maintains an effective communications system between operational and managerial departments in terms of office related issues. Assist management in any other matters as required. Handling the Cash Request / Supply request Perform stock count Responsible for reviewing all the logistics invoices and keep data updated Assist the Procurement Officer in purchasing and collecting quotations. Archiving (Logistics Files and settle procurement files) To Check IRL cars on a daily basis in terms of fuel, oil, water and scratches. To follow the log books of each car and to coordinate the date of cars revision with the car rent company.