Centre Administrator

General Purpose of the position The Centre Administrator ensures the smooth running of the JRS Centre in Bar Elias and reports to the Centre Social Worker. Main Responsibilities of the Position 1)      Centre Management          a) Ensure receipt, payment, documentation and filing of all Expenses (e.g. Phone cards, bills for electricity, water,  internet, daily staff expenses etc.)          b) Prepare purchase orders and follow up.          c) Maintenance of all centre equipment and updates the asset and inventory list in close collaboration with the Bookkeeper of JRS Baalbeck.          d) Responsible for order and hygiene. 2)      Course Management          a) Plan in collaboration with the Centre Social Worker life skills classes and vocational training courses.          b) Manage the teachers and trainers in close collaboration with the HR administrator of JRS Bar Elias.          c) Ensure a smooth operation of all classes.          d) Order and prepare all material needed for the courses and keeps and stock book.          e) Collects and files information about the courses and participants.          f)  Keep hard and soft copies of participants’ attendance.          g) Prepare graduations certificates. 3)      Communications & Courier duties:          a) Prepare monthly report about the activities of the centre (Social Work, Life skills and Vocational Training)          b) Delivery and Retrieval of documents as required. 4)      Hosting & Hospitality           a) Ensure a prompt and warm welcome to all at the Centre.           b) Arrange logistics for meetings or hosting of visiting staff. 5)      Ensure prompt execution of other tasks which are within the ambit of a Centre Administrator which may be requested by the Centre Social Worker as needs occur. Minimum Qualifications Minimum of 1 professional year of experience in the field of administration Knowledge of English and Arabic both written and spoken is required Excellent skills in Microsoft Office (Word, Excel) Ability to write and edit reports under deadlines Ability to work in multicultural environment Ability to perform under pressure Ability to work independently and respecting deadlines Motivated, hard working, and very reliable Knowledge, Skills and Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential