Office Administrator

The Office Admin in Beirut ensures the smooth running of the Regional Office and is responsible to the Regional Director or his nominee and coordinates the cash box management with the Regional Office Finance Officer. 1- Management of Regional Office Cash- box: a) Ensure cash-box is stocked with sufficient cash in required currencies and suitable denominations. b) Reconcile the Cash book at the end of each week. 2- Management and updating of: a) Fixed Assets of Regional office, Country office and JRS Lebanonb) Inventory of the Regional office, Country office and JRS Lebanonc) Purchasesd) Maintenance of all office equipmente) Ensure safe storage and replacement of keys for the office (strong-box) and filing cabinets 3- Communications & Courier duties: a) Purchase and documentation of phone cardsb) Postage and retrieval of documents from partner offices at Jesuit Residence, Post Office, DHL and FedEx. 4- Hosting & Hospitality a) Ensure a prompt and warm welcome to all the Regional Office. Ensure that accommodation is organized for visiting JRS personnel.b) Arrange logistics for meetings or hosting of visiting staff.c) Ensure stocks for staff coffee breaks 5- Responsible for Travel & transport of Regional Officers. 6- Responsible for the Management and Upkeep of the Premises 7- Vehicle Maintenance a) Ensure vehicle licensing and registration and timely renewal of same.b) Ensure maintenance of a vehicle logbook.c) Ensure that vehicle is at all times safe, fit for use by ensuring timely repairs at a reliable garage and the external & internal cleanliness of vehicle.d) Ensure that car policy is observed 8- Ensure prompt execution of other tasks which are within the ambit of an office manager and which may be requested by staff members as needs occur