Administrative Assistant

KAFA is a feminist Lebanese non-profit civil society organization working towards eradicating all forms of gender-based violence and exploitation of women through advocating for legal reform and change of policies and practices, influencing public opinion, and empowering victims. Since 2010, KAFA has been advocating for a better social and legal protection for victims of trafficking, and has been offering support and assistance to the women and girls victims of trafficking. Recently KAFA started running a shelter for victims with the primary aim of providing safe accommodation to the victims and offer them varied assistance, capacity building and support. To support the activities of its shelter, Kafa is seeking a social worker to handle case management.   The administrative assistant will be based at KAFA’s Listening and Counseling Center (LCC) in the Bekaa (Chtaura). He/she will perform administrative and office support activities to ensure the good operation of the LCC and the smooth running of funded projects taking place within the center.  Duties related to the LCC’s operation: -  Handle all telephone calls -  Receive and direct visitors and provide them with general support -  Organize and schedule meetings and appointments -  Submit and reconcile expense reports -  All other related secretarial work     Duties related to Projects: -  Ensure constant coordination with the Project Managers and provide them with the needed support and assistance -  Assist in events and activities coordination and logistics preparation -  Develop and maintain a hard and soft filing system for activities implemented within the LCC -  Follow up on the preparation and signature of contracts -  Perform the procurement process according to the appropriate regulations -  Assist in the preparation of regularly scheduled narrative and financial reports -  Prepare attendance lists for all activities, maintain contact lists and all other documentation tasks -  Participate in meetings and/or trainings and act as minute taker when necessary -  Translate documents, as needed.     Qualifications and skills: - Strong interpersonal and communication skills - Good command of procurement and finance related skills (petty cash, invoicing…) - Good command of computer skills, e.g. Word, Excel, Powerpoint, etc