Support Center Coordinator - SC Bekaa

The Support Center Coordinator will be based at KAFA’s Listening and Counseling Center (LCC) in the Bekaa (Chtaura) center. He/she will perform administrative and office support activities to ensure the good operation of the LCC and the smooth running of funded projects taking place within the center.

Duties related to the LCC’s operation:

• Handle all telephone calls
• Receive and direct visitors and provide them with general support
• Organize and schedule meetings and appointments
• Keep track of an efficient hard and soft copies filing system
• Order office supplies
• Submit and reconcile expense reports
• All other related secretarial work

Duties related to Projects:

• Ensure constant coordination with the Project Managers and provide them with the needed support and assistance
• Assist in events and activities coordination and logistics preparation
• Develop and maintain a filing system for projects implemented within the LCC
• Follow up on the preparation and signature of contracts
• Perform the procurement process according to the appropriate regulations:

• Collection and archiving of quotations/invoices/receipts,
• Coordination with local suppliers for the delivery of goods and services
• Follow up on payments
• Act as main Petty Cash holder and manage money debits and credits on specific projects
• Assist in the preparation of regularly scheduled narrative report.
• Assist in the preparation of regularly financial report
• Prepare attendance lists for all activities, maintain contact lists and all other documentation tasks
• Participate in meetings and/or trainings whenever and act as minute taker when necessary
• Translate documents, as needed
• Perform other tasks as requested by line manager

Qualifications and skills:

• University degree in Business Management or other administrative fields.
• Minimum two years of experience in the administrative field (preferably within international and/or local NGOs)
• Strong interpersonal and communication skills.
• Good command of procurement and finance related skills (petty cash, invoicing,…)
• Good command of computer skills, e.g. Word, Excel, Power point, etc.
• Excellent command of English and Arabic