Administrative Assistant - 2 Positions

Job Responsibilities:

• Monitor the arrival and departure times of the teachers and the number of their working hours and document it on their attendance sheet.
• Check the reasons of the student's absence for the day before, document it on their records and send the updated records to Bekaa office.
• Sign all the receipts upon receiving the requested orders.
• Update the attendance sheet of the students’ every day.
• Provide the principal and the baker with the accurate number of the attending students in each classroom every day.
• Reply emails clearly, accurately and on time.
• Update the fuel table upon receiving the consumed quantities from the employee on charge.
• Monitor the warehouse and update the inventory accordingly.
• Print any papers that could be requested by any Kayany employee and teachers (Exams – Visuals- GRN - receipt of bills ... etc).
• Support the teachers in their needs such as photocopy, stationary …etc.
• Deliver the time sheets and other related documents of the school each month to the HR clearly, accurately and on time.
• Control carefully all the distribution processes such as distribute the books, stationary, winterization kits to all students in the beginning of the academic year, distribute the fuel during the winter,….etc.
• Monitor the work and register the attendance hours of the drivers, bakers, Janitors, and the security guards.
• Print the student's report card (marks) after each exam and deliver it to their parents.
• Check for the school's needs with all the responsible employees, prepare the orders accordingly and then deliver it to Beirut office on time.
• Assist the School Principal upon request.