Accountant And Administrative Assistant

A. Responsibilities The Accountant and Administrative Assistant is responsible for Carries out KAS accounting tasks independently Assisting Director in financial planning, monitoring and accounting and ensuring that financial administration functions well in accordance with KAS standard procedures Effectively coordinating with the staff of the finance team at KAS Head Office Procuring goods/equipment for KAS office Ensuring the presence at the KAS office and takes over temporarily duties at the reception Assisting Director at local authorities (customs declaration, car registration etc)   The Accountant and Administrative Assistant performs the following tasks: B. Tasks        1. Financial services        The Accountant and Administrative Assistant Carries out accounting tasks using KAS accounting software Is responsible for cash box Assists Director in monitoring income, expenditure and the monthly bank reconciliation for office Assists Director in monitoring real accounts (payables, receivables) Follows up on inventory and updates existing lists Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary Supports Director in preparation of monthly and annual budgets and monitors deviations Calculates travel expenses Reports all problems with financial administration and compliance without delay to superior           2. Phone and reception services (temporarily)        The Accountant and Administrative Assistant Answers and accepts phone calls and messages and/or forwards them accordingly Register, documents and organizes incoming and outgoing correspondence (fax, emails, packages and personally delivered messages) on need           3. Office work and services         The Accountant and Administrative Assistant Supports Director in preparing necessary documents related to stay in country or travels (i.e. visa and residence permits, work permit etc.), especially official letters in Arabic Procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with KAS regulations Supports Director in preparing and submitting all necessary papers for duty-free import goods Documents and files properly completed orders Follows up KAS office library and keeps inventory lists updated Sorts and distributes incoming correspondence (post, email, fax, other official documents) Supports on need Director in travel arrangements such as booking tickets, flights, hotel reservations, transport etc.)           4. Other duties/additional tasks         The Accountant and Administrative Assistant Prepares monthly payments for Social Security and Income tax related to all National Personnel NP Follows up sales tax matters for projects and KAS-Office with the KAS auditor and the concerned ministries and institutions Is responsible for filing in accordance with KAS rules Performs other duties and tasks at the request of management   C. Required qualifications, competences and experience        Qualifications BA in accounting and auditing or similar area        Professional experience At least 5 years’ professional experience in a comparable position         Other knowledge, additional competences In-depth knowledge of accounting software Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office) Confidential handling of data and information Very good knowledge of Arabic and English, a knowledge of German is a plus Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management   We offer A collaboration in a dedicated and flexible international team A full-time contract according to Lebanese rules A remuneration appropriate to the work assignment