Administrative Assistant

1. Phone and reception services     ● answers and accepts independently phone calls and messages and/or forwards them     ● update the official phone book of KAS     ● registers, documents and organises incoming and outgoing correspondence  (fax, emails, packages and personally delivered messages)     ● sorts and distributes incoming correspindence (post, email, fax, other official documents)     ● ensures that visitors are comfortable by offering newspapers, refreshments etc.   2. Adminostration related to purchasing and support activities     ● supports in planning and scheduling meetings and appointments     ● supports in procuring materials and equipment locally on request     ● supports in updating lists on request     ● supports in filing properly     ● supports in scanning documents     ● translates documents Arabic/English on request     ● checks the e-mail of the office on daily basis and reports adequately     ● supports in follow up of logistic preparations for measures     ● supports in booking flights, tickets and hotel reservation as well as transport     ● prepares checking lists for workshop and events on request     ● supports in follow up on inventory (numbering, sorting out etc.)     ● performs other duties and tasks at the request of management