Non-Financial Services M&E Assistant

KEY RESPONSIBILITIES

1. Project Management:

• Arrange and confirm site visits and meetings and if appropriate attend and record
• Assist in the preparation of background documents, work plans, Formats, monitoring and evaluation tools, and administrative procedures.
• Support the arrangement/organization of workshops, meetings and other events
• Collect the photos, visibility and all related supported documents
• Assist in the Organization of forums and fairs, supplier trips for the project's beneficiaries (if needed)

• Assure collecting all the attendance sheets, training session evaluation, Application, pre\post tests and all other M& E related documents
• Create a trainer database
• Create books/portfolios / success stories for the beneficiaries and especially women micro entrepreneurs.

2. Finance and Logistic Management:

• Prepare the supporting documents and stationary and logistic issues of projects’ activities
• Coordinate with the trainers the materials needed.
• Be responsible of collecting all financial supporting documents of a project and archiving them
• Provides support regarding financial procedures.
• Assure providing logistics, office equipment support, and IT assistance by liaising with the operational service providers;
• Be responsible of stationery, logistics & IT inventory
• Responsible of preparation and follow up of pledge
• Scanning, copying, filling the petty cash

3. Follow up and Reporting:

• Be responsible of the project's data archiving (hard and soft)
• Maintain the project database and archive
• Assist the M&E officer to draft all monthly, quarterly, and final project report
• Create a beneficiaries’ database and an evaluation database
• Prepare the monthly dashboard and newsletter and any other activity report needed

COMPETENCIES

Core Competencies

• Ability to work in fast-paced environment, ability to multi-task and show flexibility.
• Ability to multi-task.
• Ability to work with all levels of employees
• Ability to work in a team environment.
• Ability to work a flexible schedule and overtime as required.
• Proven ability to work under pressure and meet deliverables
• Youth friendly approach/ peer to per education
• Concern for Accuracy
• Teamwork
• Customer Focus
• Initiative and Proactive
• Adaptability

Technical Competencies

• Strong communication and facilitation skills and ability to establish good working relationships with colleagues and partners in a sensitive environment
• Computer proficiency in MS Word, Access, Excel, PowerPoint