Admin Officer

1. Key Responsibilities

The Administrative Officer will undertake the following tasks:

1.1 Data Entry & Management

• Input, update, and maintain accurate data records in the organization’s database.
• Ensure data confidentiality and proper archiving of sensitive information.
• Create and maintain filing systems, both electronic and physical.

1.2 Documentation & Archiving

• Prepare, manage, and file organizational documents, including reports, agreements, meeting minutes, and correspondences.
• Organize and archive past and current documents for easy retrieval.
• Support the creation of templates, forms, and manuals as needed.

1.3 Social Media & Communications

• Assist with managing the organization’s social media accounts (Facebook, Instagram, Twitter, etc.).
• Post updates, announcements, and events on social media platforms.
• Monitor social media engagement and respond to queries.
• Support content creation and scheduling for regular posts.

1.4 Daily Operations & Office Management

• Assist in organizing meetings, workshops, and events, including preparing materials and coordinating logistics.
• Maintain office supplies, equipment, and inventory.
• Coordinate schedules, appointments, and travel arrangements for staff when necessary.
• Respond to telephone, email, and in-person inquiries.

1.5 Follow-up & Coordination

• Track ongoing projects and activities to ensure timely completion of tasks.
• Support the preparation and dissemination of reports, newsletters, and updates.
• Follow up on external communications with partners, stakeholders, and donors.