Administrative and Logistics Assistant (Canadian Red Cross in Beirut)

Essential Responsibilities and Duties

Administration and Finance (75%)

• Arrange and compile information for meetings and provide accurate minutes of the same
• Conduct local media monitoring and draft short summary
• Assist with managing data entries into the system 
• Do general typing, photocopying, scanning, filling, recording whenever required
• Revise contracts and agreements
• Ensure a good documentation follow-up and archiving
• Ad hoc translate Arabic/English and vice versa
• Ensure understanding of the mission and project budgets, including coding and processing relevant invoices/forms 
• Follow up project expenditures, assist in checking partners’ financial reports and assist in preparing project forecasts
• Assist in the preparation of funds requests to the CRC National Office 

Logistics (25%)

• Arrange domestic and international meetings and filed visits, including, preparation of agendas, organization of travel, accommodation and visas overseas and in Lebanon
• Provide general support to visitors such as logistics arrangements
• Compile visitor information in respect of their flight schedule/accommodation
• Accompany visitors during field missions
• Organize events, meetings and trainings, including contacting service providers and supporting in the organization of tender procedures in coordination with CRC’s logistics team in Canada
• Arrange procurement of office equipment and supplies and maintain records over project equipment inventory;
• Occasionally, it may be required to perform driver duties.